10 Common Pitfalls to Avoid When Buying a Car Park System

As you are on this site already, you probably know that parking management systems are a convenient way to control the flow of vehicles in and out of a car park. 

For those of you unfamiliar with the concept, car park systems help organisations strategically manage how visitors and employees use their parking facilities. 

Over the past number of years, more and more businesses have realised the importance of an efficient car park system. For instance, if correctly used, it is a tool that can increase parking efficiency, increase revenue generation, and give data that can drive better results for your business.

Despite this, those choosing how to manage their parking facilities aren’t always focused on the right elements. 

Throughout this article, we are going to look at the common pitfalls many decision makers make when choosing a car park system. 

However, before we do, let us take a quick look at the different approaches you can take… 

Keeping It Manual 

Believe or not, there are still some venues that keep a small-scale “man in a hut” type operation. This involves an employee keeping track of incoming vehicles, issuing them with a ticket and monitoring their use of the car park. 

Of course, this low-tech approach is problematic for a number of reasons, with scalability, human error and inefficiency being among the top issues at play. 

It is also wide open to corruption, allowing for undesirable practices to go unnoticed and for those using your facilities to be taken advantage of. 

Hardware First 

Many companies prefer to use a ‘hardware first’ approach, with the likes of barriers, pay-stations and CCTV used to manage their parking facilities. In this case, there is usually someone on site to deal with difficulties, and the hardware generates reports on revenue generation and occupancy for the user. 

There is usually an initial hefty outlay on capital and remote booking is rarely a feature. If this sounds familiar, that is because this is how most car parks are managed and it is how they have been managed for years.  

Businesses who are using this type of system are missing out. It often results in allocated spaces not being used and a car park that is not reaching its potential. 

Software First

This option offers real-time reporting and insights that aren’t otherwise available. Moving with the times and technologies of today can also see upfront capital cost drop dramatically. 

A software first approach also offers a smoother experience to the user, with drivers able to use their smartphones to pay and link their entry and exit to their license plate or phone. 

The migration from a hardware to a software focused approach is a slow one, with hybrid car park systems that balance both options a regular occurrence. 

However, consistent improvements are causing organisations to look at the benefits of integrating better software. Improved utilities and visitors enjoying a better overall experience from the moment they book a space is a key reason. 

Of course, there will always be those that opt for a more traditional system. However, it is likely that this will lessen as businesses change their focus and choose superior car park systems. 

Whichever you opt for, we would recommend you read through the following potential pitfalls before you choose your car parking system…

1. Ignoring Future Needs

Most businesses choose a car park system that suits their needs today and not their requirements for the future. 

Although, this approach may be appropriate for your business right now, you should also keep in mind whether or not the system you have chosen is scalable for when you need it to be. 

As demand for spaces increases as your business grows, it will be essential that each one of your spaces is going to good use. 

Allocation and remote booking features become increasingly important in this instance. 

If you ignore your future needs, you may even end up contracting off-site parking and this will result in a huge, and potentially unnecessary, cost.  

2. Adaptability 

As the world of business practices becomes more flexible and remote work becomes commonplace, an ability to adapt is more important than ever. 

Systems will need to use data to help manage occupancy, as employees won’t be using the car parks in the same way that they did previously. There will be a different number of vehicles in these facilities each day. 

The days of allocating a huge percentage of spaces to specific employees on a year-round basis is a thing of the past. 

Chris Clarke, who works in Business Operations in Version 1 discussed their choice to use Wayleadr and how this was part of the decision-making process. 

He said: “With our culture of flexible working, we needed a solution that would allow us to manage employee parking in a world where different people are coming to the office every day, Wayleadr fit the bill brilliantly.”

3. Not Fit for Purpose 

Occupancy management needs are different from car park to car park. 

Automating these needs efficiently has led to many a happier business environment and an overall cleaner process for employees

For example, the law firm Leman’s previously had a “first come, first served” parking system in place. This was causing tension within the office. 

Not to be too self-congratulatory, but Wayleadr‘s booking management and allocation features changed this. It ensured the car park was optimized for employees. Since the changes, there has been an increase of 50% in the amount of people accessing parking at the office. 

When choosing a car park system, consider the needs of its users and choose a system that can help you meet those needs. 

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4. Complexity

When choosing a car park system, this is one of the most important elements: it can’t be too complicated for the user!

Afterall, if you’re system isn’t user friendly, then there will be further cost to bring those users up-to-speed. 

The likes of booking, payment, ticketing, and ease-of-use should be considered in this instance. 

5. Communication 

Ideally, those using the facility should know whether or not there are spaces available before they arrive at the facility. Otherwise, commuters may be apprehensive about using the car park. 

This happened with New Zealand’s largest retailers, The Interiors Group, who had a parking system in place where it was almost impossible to predict the number of spaces that would be available on a day-to-day basis. 

Many members of their staff refused to drive to work due to this. 

However, a full optimization and automation solution was brought forward by Wayleadr and this led to a solution that now sees consistent 95%+ parking occupancy.

6. Admin

If choosing a more traditional type of car park system, you should consider the cost and time that will be associated with running it. 

Julie Winter, the Office Manager at Alstom ANZ discussed the problems she had with one of the company’s previous systems. 

She said: “I would spend hours everyday helping people find somewhere to park. I was pretty much becoming a parking attendant. It was incredibly time consuming and incredibly inefficient. The car park now manages itself most days. The car park is almost always full now and employee satisfaction has increased.”

7. Support 

If you choose a more modern and efficient system, then you should also choose one that has a prompt and willing support mechanism in place. This will give your staff more time to do their actual job and create a more productive workplace. 

You should also consider what level of maintenance is required and whether you have the skills in-house to install and run the system you are considering. 

8. Compatibility 

It’s an age-old tale, where a business purchases a software that can’t link with the hardware already in place and vice versa. However, by choosing a car park system that can connect with your existing hardware and software systems, you will create a streamlined employee experience. 

By linking everything from the gates and barriers to internal communications, you can create a situation where ease-of-use is a priority and car park users feel prioritised. 

9. Environmental

Climate change is the biggest challenge of our generation, and many companies are concerned about the possible affect their employees’ commute is having.

A common pitfall for companies that want to reduce staff’s carbon footprint is to ignore the opportunity that their car park system offers. 

A company can reduce car commuting drastically in this instance. One company that did so is Version 1, who introduced a daily charge to use their office parking facilities. 

They then donated all profits to local charities. They did this while ensuring that any employees with personal mobility or health issues were guaranteed parking whenever they needed it.

10. Data 

In today’s world, data is almost a currency. 

It is used to make informed decisions about virtually every element of our lives. By ignoring it in this instance, your business is making a choice not to be as efficient as it possibly can be. 

Every mistake is an opportunity to learn and if you have experienced any of these pitfalls in the past, then worry not, because we are here to help. 

A robust parking management system is more important now than ever before- with the changing commuting landscape and high need for flexible workspace solutions as we go back to the workplace. 

Join industry leaders from companies like Sanofi, Indeed.com & CBRE, schedule a demo with Wayleadr.com today and solve your parking problems in the click of a button. 

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A nice view of the city of Sydney from the harbour bridge

NEW YORK CITY, NY / July 8, 2024 / Wayleadr, the trailblazing force behind Arrival Solutions, proudly announces its strategic expansion into the Asia-Pacific (APAC) region. This significant milestone marks a new chapter in Wayleadr’s mission to revolutionize employee arrival experiences worldwide.

Wayleadr has a proven track record of transforming parking and space management for prestigious clients such as Uber, OpenAI, Riot Games and L’Oréal. With its innovative platform, Wayleadr cuts administrative tasks by 50 hours per month and boosts parking availability by up to 40%, effectively addressing the challenges of employee parking and improving space utilization.

Garret Flower, CEO of Wayleadr, shared his enthusiasm for the expansion: “We see the future, and it’s about making the complex simple. Wayleadr’s expansion into the APAC region isn’t just a business move; it’s a mission to bring seamless, efficient, and sustainable arrival solutions to a rapidly urbanizing world. Our goal is to transform every journey, eliminating guesswork and frustration, so people can focus on what truly matters. Imagine this, every minute saved in arrivals is a world of possibilities elsewhere.”

As an Arrival Solution, Wayleadr empowers enterprise organizations by providing a seamless, all-in-one arrival experience for employees. Wayleadr’s platform leverages real-time data and predictive analytics to streamline parking allocations, reduce congestion, and enhance employee experiences with features such as online booking for parking, desks, and meeting rooms, as well as automated access control. The company also supports green parking initiatives by managing electric vehicle (EV) charging stations and promoting carpooling (Wayleadr).

The APAC expansion will involve setting up regional offices and forming strategic partnerships to meet the diverse needs of Wayleadr’s enterprise clients in the region, as well as cities and companies across Asia and the Pacific. This initiative aims to help businesses optimize parking spaces, enhance employee satisfaction, and promote greener urban environments through Wayleadr’s advanced arrival technologies (Wayleadr).

For media inquiries, please contact:
Amy DeCicco
E: [email protected]
P: 908-578-8597

Employee morale and productivity are crucial factors in determining an organization’s success. As technology continues to shape our work environments, the tools we use daily play a significant role in how we feel about our jobs and how efficiently we perform them.

A well-integrated tech stack can be a game-changer for organizations, transforming the way employees work and boosting both satisfaction and output. This blog post explores how upgrading your tech stack can lead to happier, more productive employees and a more successful business.

Understanding the Tech Stack

A tech stack, in the context of a business environment, refers to the collection of technology tools, software applications, and digital platforms that an organization uses to operate efficiently.

This includes everything from basic hardware like computers and servers to sophisticated software solutions for project management, communication, and data analysis.
A typical tech stack might include:

  • Hardware: Computers, servers, mobile devices
  • Operating systems and productivity software
  • Communication tools: Email, instant messaging, video conferencing
  • Project management and collaboration platforms
  • Customer relationship management (CRM) systems
  • Data storage and security solutions
  • Industry-specific software and applications

In today’s competitive business landscape, having an updated and efficient tech stack is no longer a luxury—it’s a necessity. Companies that lag behind in adopting modern technologies often find themselves struggling to keep pace with more agile competitors.

The Impact of Tech Stack on Employee Morale

Technology plays a significant role in shaping employee satisfaction and morale. When employees have access to modern, user-friendly tools that make their jobs easier, they’re more likely to feel valued and engaged in their work.

Conversely, outdated or inefficient tech tools can lead to frustration and decreased morale. For example, slow computers, cumbersome software interfaces, or unreliable communication tools can cause daily annoyances that accumulate over time, leading to stress and dissatisfaction.

Uber Case Study

Companies that invest in modern, intuitive technologies often see a boost in employee engagement and satisfaction. A prime example of this is Uber’s implementation of Wayleadr’s all-in-one Arrival solution at their Mission Bay office. Facing parking challenges with 3,500 employees competing for just 465 spots, Uber implemented a reservation system using Wayleadr’s allocation algorithm. This allowed employees to secure parking spots in advance, significantly reducing congestion and stress around the office.


Angela Genochio from Uber’s Transportation Program noted:

“Wayleadr turned empty parking spots into hubs of efficiency, saved us tons of wasted admin time, and made manual management a thing of the past. Now, we have the insights we need on space utilization, making every space work smarter for us.”

By addressing this daily pain point, Uber not only improved the arrival experience for its employees but also enhanced overall job satisfaction. The solution provided significant financial benefits to employees by saving them daily parking costs in the Mission Bay area, further boosting morale.

Boosting Productivity with the Right Tech Stack

An optimized tech stack can streamline workflows and dramatically improve efficiency. By automating repetitive tasks, facilitating seamless communication, and providing easy access to necessary information, the right tech tools can help employees focus on high-value work.
Some specific tech tools that can enhance productivity include:

  • Project management software like Asana or Trello for better task organization
  • Communication platforms like Slack or Microsoft Teams for quick, efficient messaging
  • Automation tools like Zapier for connecting different applications and automating workflows
  • Cloud storage solutions like Google Drive or Dropbox for easy file sharing and collaboration

Data analytics tools also play a crucial role in productivity enhancement by providing insights that help in decision-making.

Key Considerations When Upgrading Your Tech Stack

When evaluating and upgrading a tech stack, businesses should:

  • Assess current pain points and inefficiencies
  • Research available solutions that address these issues
  • Consider compatibility with existing systems
  • Evaluate costs and potential return on investment
  • Gather employee input and feedback

Employee input is crucial in the selection process. After all, they’re the ones who will be using these tools daily. Their insights can help identify which features are most important and which solutions will be most readily adopted.


Training and support are also essential for ensuring a smooth transition and effective use of new tools. Without proper onboarding, even the best technology can go underutilized.
Finally, businesses should prioritize scalability and future-proofing when selecting new tech solutions. The chosen tools should be able to grow and adapt as the company evolves.

The Role of Wayleadr in Enhancing Morale and Productivity

One innovative addition to a modern tech stack is Wayleadr, a smart parking management solution. Wayleadr seamlessly integrates with existing systems to simplify parking allocation and management, addressing a common source of daily stress for many employees.

Wayleadr improves employee morale by:

  • Eliminating the frustration of searching for parking spots
  • Providing a fair and transparent system for parking allocation
  • Reducing commute-related stress and anxiety

In terms of productivity, Wayleadr offers significant benefits:

  • Saves time previously spent on parking-related issues
  • Reduces late arrivals due to parking difficulties
  • Allows employees to start their day on a positive note, free from parking-related stress

Iress, a technology company providing software to the financial services industry saved over £50,000 a year in just one location. In the process, they eliminated time spent on parking administration, and increased employee happiness.


A well-chosen tech stack is more than just a collection of tools—it’s a strategic asset that can significantly enhance employee morale and productivity. By streamlining workflows, facilitating better communication, and eliminating daily frustrations, the right technology can transform the work experience.

By investing in a thoughtful, employee-centric tech stack, businesses can create a happier, more productive workplace—setting the stage for long-term success in an increasingly competitive business landscape.

The landscape of modern commuting is undergoing a silent transformation. As electric vehicles (EVs) gain traction among consumers, they’re not just changing how we drive—they’re reshaping workplace dynamics in subtle yet profound ways.

This shift towards electrification is more than a trend; it’s a fundamental change driven by environmental consciousness and technological advancement.

The Rise of Electric Vehicles

Electric vehicles are no longer a niche market. They’re rapidly becoming a mainstream choice for consumers, backed by government incentives and growing environmental awareness. The numbers tell a compelling story:

Last year, the U.S. was one of the world’s fastest-growing countries for EV sales, with a 50% year-over-year increase, according to BloombergNEF.

EVs represented 9.2% of new light-duty vehicle sales in the U.S. last year, accounting for about 1.6% of all light-duty registered vehicles. California leads the charge, with about 37% of all U.S.-registered EVs.

Looking ahead, the future seems bright for EVs. BNEF initially predicted U.S. EV registrations would grow at an average rate of 40% annually over the next five years, potentially reaching 26 million by 2028.

However, a revised forecast in April suggested a near-term slowdown, with 31% year-over-year sales growth expected in 2024.

Workplace Charging: A Game-Changerd

As EVs become more prevalent, the need for accessible charging infrastructure grows—especially at workplaces. Workplace charging stations are no longer just a perk; they’re becoming an essential amenity.

Roughly 70% of prime U.S. office buildings are now equipped with charging ports.
These stations offer various charging speeds, from slower Level 1 chargers to rapid DC fast charging options. For employees, workplace charging provides convenience and cost savings. For employers, it’s an opportunity to support sustainable commuting and enhance their green credentials.

Shifting Workplace Dynamics

The presence of EV chargers is subtly altering workplace behaviors and expectations:

  • Commuting patterns are evolving as employees plan their workdays around charging availability.
  • Hybrid work schedules are influencing peak charging times, with many employees prioritizing office days for vehicle charging.
  • Companies are finding that EV charging can be a powerful tool for attracting and retaining talent. According to CBRE’s Occupier Survey, 30% of companies favor offices with EV chargers, a preference that rises to 40% at large companies.

Challenges and Considerations

Implementing workplace charging isn’t without its hurdles. Employers must navigate:

  • Installation costs and infrastructure requirements
  • Fair allocation of charging spots
  • Potential increases in electricity demand

To address these challenges, companies can:

  • Conduct employee surveys to gauge interest and plan accordingly
  • Consult with utility providers to understand grid impacts
  • Establish clear policies for charging station use

Looking to the Future

As EV adoption continues to grow, we can expect to see significant changes in workplace infrastructure and technology.

The integration of renewable energy sources with charging stations is likely to become more common, aligning with broader sustainability goals. Advancements in charging technology may lead to reduced charging times, making workplace charging even more convenient for employees.

Additionally, as EVs become more prevalent, there will likely be increased pressure on workplaces to provide adequate charging facilities to meet growing demand. These developments will further cement the role of EVs in shaping workplace dynamics and commuting patterns.

How Wayleadr Can Help

Implementing and managing a workplace charging program can be complex, but solutions like Wayleadr can significantly simplify the process. Wayleadr offers a suite of tools designed to simplify EV charging management in the workplace.

These tools enable efficient allocation and rotation of charging spots, ensure fair access to charging infrastructure, optimize usage of charging stations, and provide data-driven insights for future planning.

With features like automated scheduling and real-time availability updates, Wayleadr empowers companies to seamlessly integrate EV charging into their workplace operations, enhancing employee satisfaction while maximizing the utilization of charging resources.

As the quiet revolution of EVs continues to unfold, workplaces that adapt and embrace this change will find themselves at the forefront of a more sustainable and employee-friendly future. The road ahead is electric, and it’s reshaping our work environments in ways we’re only beginning to understand.

Ready to power up your workplace for the electric future? Transform your office into a hub of sustainability and employee satisfaction – the road to a greener tomorrow starts here.