Summary

  • Parking access control involves the management and restriction of access to parking and can be manual or automated. 
  • There are many problems faced with manual parking access control that include uncertainty, time intensive processes and lack of centralized control. 
  • Parking management software systems can alleviate these problems and help ensure only authorized vehicles have access to the parking lot or parking garage. 
  • Leading employers Alstom and Verison 1 used parking management software to automate the processes and saw many benefits. 
  • Parking management systems incur costs but these are dependent on location, chosen providers and range of features but the benefits far outweigh the costs. 

Manually allocating parking access

If you’ve ever had the misfortune of being assigned the task of manually allocating, monitoring and controlling your office parking lot usage, you are most probably familiar with the following problems: 

  • How to allocate the limited number of parking spaces fairly to all employees who need it? 
  • How to know if reserved parking slots will not be used for the day, so you can temporarily re-assign to other users? 
  • What is the best way to manage parking access control and ensure only authorized vehicles enter the car park? 
  • How to handle complaints from employees and interpersonal conflicts that arise from parking issues? 
  • Is there a centralized system that will allow you to run your car park with minimal human intervention? 
  • How to save time on parking management? 

Wayleadr.com has solved parking management challenges for many leading employers globally- and before these companies started using our parking management software, it’s actually not uncommon for them to have a parking admin spend as much as 8 hours per week, trying to solve employee parking issues. 

Parking problems got so bad for Alstom, a leader in sustainable mobility, that they even went as far as closing their car parks in their ANZ HQ in the North Ryde (outside of Sydney) temporarily. (More about Alstom’s story later). 

Fortunately, the use of parking management software combined with other forms of technological hardware has enabled car park operators to automate a huge part of their operations. 

Let’s focus on one very important issue related to parking management: parking access control. This affects the security of your entire organization, especially if there is an entrance to the workplace area from the parking lot. Whoever gains access into your employee parking lot will be able to enter your office area. 

Office parking problems?
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Using technology to manage parking access

The simplest and most cost-efficient solution to ensure only authorized vehicles and users are able to access your corporate car park is the combination of a parking management software, license plate recognition (LPR) / automatic number plate recognition (ANPR), cameras and a physical boom barrier: 

  • All of these elements can be integrated with one another to create an effective parking access control system that can run by itself. The parking management software summarizes the information such as slot allocation and availability for the day and when integrated with the LPR / ANPR camera and boom barrier, this allows for automated entry to the right vehicles. No human intervention necessary. 
  • This combination requires minimal hardware installation. No need to set up booths, RFID sensors or other scanners.
  • The use of badges, fobs or tickets can pose a security risk for the car park as users tend to lose or share these access devices with others. Smartphones, on the other hand, are personal and have a very very slim chance of being shared between users. 

How much does the whole system cost? 

This highly depends on your location, chosen providers and range of features you want to include. Here are estimate ranges provided by Nortech Control Systems Inc., an independent control system company in the UK: 

  • Video camera cost (not including server and software): £470 to £700
  • Specialized ANPR camera cost (one-off): £1000 to £3000
  • Average installation cost: £700 to £1000
  • Barrier / gate installation cost: £1500 to £3000

Parking management software, such as Wayleadr, starts at €4 monthly per spot

Leading employers digitizing parking control

Alstom ANZ HQ 

Alstom’s car park had 60 spaces located in two lots- one surface level park and larger underground area. Assigned parking slots were given to key employees, while remaining spaces were on a first-come, first-served basis. When the assigned slots were not used by the employees to which they are assigned to, this led to unoccupied spaces that cannot be used by other employees, due to the lack of real-time visibility on the office manager’s part. 

Julie Winter, Officer Manager for Alstom ANZ, would spend hours just helping people find a place to park. Finally, after all the headaches caused by their parking problems, they decided to go with Wayleadr as their parking management software partner.

With the use of Wayleadr’s availability and allocation features, Alstom was able to automate and optimize employee parking, maintaining the practice of having assigned parking slots, while making them part of the available spaces that other employees can use when they will not be used for the day. 

For a truly hands-free parking management system, Alstom integrated Wayleadr with their access gate, successfully handling all aspects of employee parking via the app. 

Results: 

  • 100% occupancy for their parking lots with zero manual intervention
  • Increased employee satisfaction
  • Hundreds of saved hours in parking management
Version 1 case study

Version 1 

Across the globe, Version 1, a software delivery company in Belfast, Northern Ireland, wanted to address three employee parking management challenges

  • They were moving to a new office location with less parking spaces
  • Flexible work schedule meant less predictability on which employees will be needing parking slots for the day
  • Concerns about the company’s carbon footprint, with roughly 70 staff driving to work everyday despite good public transportation options

Wayleadr then worked with Version 1 for an all-in-one solution to their problems:

  • First, Version 1 identified employees who will be guaranteed with a parking space: those with mobility and health issues. The Wayleadr algorithm then allocated the remaining parking spaces to other employees to ensure fair distribution.
  • Wayleadr data was integrated with their physical barrier system to ensure that only those with relevant bookings were allowed entry. 
  • To try to minimize the carbon footprint and make a strong contribution toward sustainability, a daily charge was imposed on users of the parking facility. Profits were then donated to local charities (we love this idea!). 

Results: 

Overall, using Wayleadr helped Version 1 reduce car commuting by over 50% and saved 8 hours per week of employee parking administration. 

We love success stories and we’re happy to see how leading employers got the most out of their parking facilities with the combination of a parking management software and their existing parking access control gate.

Benefits of digitizing employee parking access control

With the availability of modern technology to help manage your parking facility, slots allocation, monitoring and other challenges, it’s a good idea to start digitizing your employee parking management. There are costs involved with every new system, but the benefits include: 

  • full automation
  • better security
  • convenient admin and user experience
  • easy collection of fees (if any). Fees should be taken into consideration when computing your return on investment (ROI) for your parking management system. 

Wayleadr easily integrates into your existing parking barriers / gate system and helps you maximize the use of your existing hardware. Check out other real-life examples on how more companies like Colliers International & Ayre Chamberlain Gaunt overcame their parking problems with the latest smart parking technology.

Schedule your demo now and solve your employee parking headaches with a click of a button!

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