Moving Offices? Managing Employee Commuter Habits

“The single biggest factor influencing employee commuter habits is your organisation’s location. “

Identifying & changing employee commuter habits can be tough.

Some companies are located in legacy premises. These are often inextricably linked to their business model or company heritage.

In reality though, for the majority of businesses, the location is interchangeable. 

Many businesses experience a change of locations over their lifetime for many reasons:

  • A need for a bigger or smaller office due to a change in staffing numbers.
  • A change in the property market where greater value can be extracted in a new location.
  • A desire for a more modern office.
  • A change in the local transport network which impacts staffing.
  • An inability to attract and keep suitable talent.

Before any move, a few key questions must be asked in relation to commuter habits.

Learn how to manage employee commuting with our guides to parking, runningwalkingcycling and public transport at work.

How Will The Organisation Be Impacted By Employee Displacement?

Moving a large number of employees from one location to another, causes disruption. A minute change in location can be the breaking point for a percentage of your commuters. Adding 20 minutes to either side of an employee’s commute can have serious consequences.

“Changes in office locations are a catalyst for disruptions in employee commuter habits.”

On average employees tend to plan their living arrangements around their work. This is particularly important for companies which have large amounts of long-term employees.

Remember personal finance, preferred lifestyle, and familial obligations can be restrictive. This means many employees will not be able to make the move with your organisation. This will extend their commute.

A change in location can influence an employee’s commute in several ways. Those who used to get a bus to work may need to drive because the bus routes no longer run from their house to the office. Alternatively, a person who used to walk now needs to cycle. Furthermore, the person who would get the tram now needs to take a bike-share scheme from the tram station.

Are there housing alternatives available near my new location?

To put down roots in a particular area, you need to figure out how viable it is for staff to locate within the area. Particularly, if you see a long term future in the location.

“The amount of staff living within close to your office will impact on the mobility of your employees.”

When trying to find out the suitability of an area for your staff to live, you should bear in mind the following:

  • Housing Supply: Is there a ready supply of housing in the area? Can the area sustain an influx of new people looking to move close to work? 
  • Cost of Housing: Is housing affordable? If you are working in a blue-collar industry with low wages, will an affluent area work. If your staff can’t afford to live near the office commuting choices will be impacted.
  • Amenities: Who are your workforce and what do they need to live? Are they young professionals who want to live near trendy bars and nice restaurants? Or do they have families who need schools and sports clubs? If the immediate area of your office doesn’t suit the needs of your staff, they will migrate to the nearest areas. This will dramatically alter their commuter habits.

Is there good public transport links?

When planned and encouraged public transport really moves the dial on your commuter program. What do you need to look out for?

  • Routes: Is your office near the tram, train or bus routes? Where are the routes travelling from and going to? Do the patterns show any correlation with where your employees live?
  • Frequency: How often do public transport run? Will people use the bus if it only runs once every 2 hours?
  • Interchangeability: A massively overlooked area is the interchangeability of public transport. A lot of people won’t be lucky enough to live on a direct route to your office. If they can switch transport in 5 minutes it is unlikely to be a massive deterrent. Long waits of 15 minutes plus are likely to push people closer to opting for other transport methods.
  • Cost: Surprisingly in some countries, public transport is actually super expensive. For example, a monthly pass on London’s Tube can cost up to €400 a month. Would this be affordable for your staff?
  • Reputation: Is public transport perceived to be safe, reliable, clean?

What are the parking facilities?

Parking is a key commuter benefit. A consideration when moving any office is the number of parking spaces required. To determine your organisation’s next steps, you need to analyze three key areas.

Learn how leading software company Version 1 managed their office move with Wayleadr.

What are the employee profiles within your company? 

Deciding the most important employee commuter benefits takes consideration.

Some demographics are likely to be much more dependent on cars than others. A young, single graduate will commute to work in whatever way is handiest or cheapest. A parent of three children who needs to do the school run every morning will prefer a car. 

The salary brackets of your employees also play a role in the vehicle choice. If your average wage bill is low in comparison to the cost of property employees will live far away. This means other modes of transport besides the car are not practical.

When assessing what parking benefits you need, start by figuring out employees’ profiles. This allows you to draw insight on which staff need to use a car regularly as opposed to staff who simply choose to do so.

What is the work-based necessity of having a vehicle? 

Does the nature of your business mean some staff members need cars for work? Do they spend lots of time out of the office meeting customers and clients? If so, the parking needs of the employees must be taken into consideration when they are at the office. 

Revamp your commuting & transportation operations

Find out how Wayleadr can help you optimize transportation operations and reduce transportation-related issues

Get a Demo

What were the parking facilities at the previous company location?

When moving locations, it is very easy to make assumptions. You might use 50 parking spaces now, so that’s all you will need in the new office.

However, moving offices is going to massively transform the transit benefits your company needs to provide. Consult with staff so that you can ensure your new office is fit for purpose. Go out of your way to cater for the inevitable changes in how your staff will get to work.

Get ahead of your big move with, the parking software trusted by Sanofi, & CBRE, reach out today to schedule a demo.

2 Responses

  1. There are some Pros And Cons Of Relocating Your Business · Pro: Increasing Your Audience. Many businesses feel that moving to a new location could earn them, cons: may risk you losing employees and loss of Client.

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A nice view of the city of Sydney from the harbour bridge

NEW YORK CITY, NY / July 8, 2024 / Wayleadr, the trailblazing force behind Arrival Solutions, proudly announces its strategic expansion into the Asia-Pacific (APAC) region. This significant milestone marks a new chapter in Wayleadr’s mission to revolutionize employee arrival experiences worldwide.

Wayleadr has a proven track record of transforming parking and space management for prestigious clients such as Uber, OpenAI, Riot Games and L’Oréal. With its innovative platform, Wayleadr cuts administrative tasks by 50 hours per month and boosts parking availability by up to 40%, effectively addressing the challenges of employee parking and improving space utilization.

Garret Flower, CEO of Wayleadr, shared his enthusiasm for the expansion: “We see the future, and it’s about making the complex simple. Wayleadr’s expansion into the APAC region isn’t just a business move; it’s a mission to bring seamless, efficient, and sustainable arrival solutions to a rapidly urbanizing world. Our goal is to transform every journey, eliminating guesswork and frustration, so people can focus on what truly matters. Imagine this, every minute saved in arrivals is a world of possibilities elsewhere.”

As an Arrival Solution, Wayleadr empowers enterprise organizations by providing a seamless, all-in-one arrival experience for employees. Wayleadr’s platform leverages real-time data and predictive analytics to streamline parking allocations, reduce congestion, and enhance employee experiences with features such as online booking for parking, desks, and meeting rooms, as well as automated access control. The company also supports green parking initiatives by managing electric vehicle (EV) charging stations and promoting carpooling (Wayleadr).

The APAC expansion will involve setting up regional offices and forming strategic partnerships to meet the diverse needs of Wayleadr’s enterprise clients in the region, as well as cities and companies across Asia and the Pacific. This initiative aims to help businesses optimize parking spaces, enhance employee satisfaction, and promote greener urban environments through Wayleadr’s advanced arrival technologies (Wayleadr).

For media inquiries, please contact:
Amy DeCicco
E: [email protected]
P: 908-578-8597

Employee morale and productivity are crucial factors in determining an organization’s success. As technology continues to shape our work environments, the tools we use daily play a significant role in how we feel about our jobs and how efficiently we perform them.

A well-integrated tech stack can be a game-changer for organizations, transforming the way employees work and boosting both satisfaction and output. This blog post explores how upgrading your tech stack can lead to happier, more productive employees and a more successful business.

Understanding the Tech Stack

A tech stack, in the context of a business environment, refers to the collection of technology tools, software applications, and digital platforms that an organization uses to operate efficiently.

This includes everything from basic hardware like computers and servers to sophisticated software solutions for project management, communication, and data analysis.
A typical tech stack might include:

  • Hardware: Computers, servers, mobile devices
  • Operating systems and productivity software
  • Communication tools: Email, instant messaging, video conferencing
  • Project management and collaboration platforms
  • Customer relationship management (CRM) systems
  • Data storage and security solutions
  • Industry-specific software and applications

In today’s competitive business landscape, having an updated and efficient tech stack is no longer a luxury—it’s a necessity. Companies that lag behind in adopting modern technologies often find themselves struggling to keep pace with more agile competitors.

The Impact of Tech Stack on Employee Morale

Technology plays a significant role in shaping employee satisfaction and morale. When employees have access to modern, user-friendly tools that make their jobs easier, they’re more likely to feel valued and engaged in their work.

Conversely, outdated or inefficient tech tools can lead to frustration and decreased morale. For example, slow computers, cumbersome software interfaces, or unreliable communication tools can cause daily annoyances that accumulate over time, leading to stress and dissatisfaction.

Uber Case Study

Companies that invest in modern, intuitive technologies often see a boost in employee engagement and satisfaction. A prime example of this is Uber’s implementation of Wayleadr’s all-in-one Arrival solution at their Mission Bay office. Facing parking challenges with 3,500 employees competing for just 465 spots, Uber implemented a reservation system using Wayleadr’s allocation algorithm. This allowed employees to secure parking spots in advance, significantly reducing congestion and stress around the office.

Angela Genochio from Uber’s Transportation Program noted:

“Wayleadr turned empty parking spots into hubs of efficiency, saved us tons of wasted admin time, and made manual management a thing of the past. Now, we have the insights we need on space utilization, making every space work smarter for us.”

By addressing this daily pain point, Uber not only improved the arrival experience for its employees but also enhanced overall job satisfaction. The solution provided significant financial benefits to employees by saving them daily parking costs in the Mission Bay area, further boosting morale.

Boosting Productivity with the Right Tech Stack

An optimized tech stack can streamline workflows and dramatically improve efficiency. By automating repetitive tasks, facilitating seamless communication, and providing easy access to necessary information, the right tech tools can help employees focus on high-value work.
Some specific tech tools that can enhance productivity include:

  • Project management software like Asana or Trello for better task organization
  • Communication platforms like Slack or Microsoft Teams for quick, efficient messaging
  • Automation tools like Zapier for connecting different applications and automating workflows
  • Cloud storage solutions like Google Drive or Dropbox for easy file sharing and collaboration

Data analytics tools also play a crucial role in productivity enhancement by providing insights that help in decision-making.

Key Considerations When Upgrading Your Tech Stack

When evaluating and upgrading a tech stack, businesses should:

  • Assess current pain points and inefficiencies
  • Research available solutions that address these issues
  • Consider compatibility with existing systems
  • Evaluate costs and potential return on investment
  • Gather employee input and feedback

Employee input is crucial in the selection process. After all, they’re the ones who will be using these tools daily. Their insights can help identify which features are most important and which solutions will be most readily adopted.

Training and support are also essential for ensuring a smooth transition and effective use of new tools. Without proper onboarding, even the best technology can go underutilized.
Finally, businesses should prioritize scalability and future-proofing when selecting new tech solutions. The chosen tools should be able to grow and adapt as the company evolves.

The Role of Wayleadr in Enhancing Morale and Productivity

One innovative addition to a modern tech stack is Wayleadr, a smart parking management solution. Wayleadr seamlessly integrates with existing systems to simplify parking allocation and management, addressing a common source of daily stress for many employees.

Wayleadr improves employee morale by:

  • Eliminating the frustration of searching for parking spots
  • Providing a fair and transparent system for parking allocation
  • Reducing commute-related stress and anxiety

In terms of productivity, Wayleadr offers significant benefits:

  • Saves time previously spent on parking-related issues
  • Reduces late arrivals due to parking difficulties
  • Allows employees to start their day on a positive note, free from parking-related stress

Iress, a technology company providing software to the financial services industry saved over £50,000 a year in just one location. In the process, they eliminated time spent on parking administration, and increased employee happiness.

A well-chosen tech stack is more than just a collection of tools—it’s a strategic asset that can significantly enhance employee morale and productivity. By streamlining workflows, facilitating better communication, and eliminating daily frustrations, the right technology can transform the work experience.

By investing in a thoughtful, employee-centric tech stack, businesses can create a happier, more productive workplace—setting the stage for long-term success in an increasingly competitive business landscape.

The landscape of modern commuting is undergoing a silent transformation. As electric vehicles (EVs) gain traction among consumers, they’re not just changing how we drive—they’re reshaping workplace dynamics in subtle yet profound ways.

This shift towards electrification is more than a trend; it’s a fundamental change driven by environmental consciousness and technological advancement.

The Rise of Electric Vehicles

Electric vehicles are no longer a niche market. They’re rapidly becoming a mainstream choice for consumers, backed by government incentives and growing environmental awareness. The numbers tell a compelling story:

Last year, the U.S. was one of the world’s fastest-growing countries for EV sales, with a 50% year-over-year increase, according to BloombergNEF.

EVs represented 9.2% of new light-duty vehicle sales in the U.S. last year, accounting for about 1.6% of all light-duty registered vehicles. California leads the charge, with about 37% of all U.S.-registered EVs.

Looking ahead, the future seems bright for EVs. BNEF initially predicted U.S. EV registrations would grow at an average rate of 40% annually over the next five years, potentially reaching 26 million by 2028.

However, a revised forecast in April suggested a near-term slowdown, with 31% year-over-year sales growth expected in 2024.

Workplace Charging: A Game-Changerd

As EVs become more prevalent, the need for accessible charging infrastructure grows—especially at workplaces. Workplace charging stations are no longer just a perk; they’re becoming an essential amenity.

Roughly 70% of prime U.S. office buildings are now equipped with charging ports.
These stations offer various charging speeds, from slower Level 1 chargers to rapid DC fast charging options. For employees, workplace charging provides convenience and cost savings. For employers, it’s an opportunity to support sustainable commuting and enhance their green credentials.

Shifting Workplace Dynamics

The presence of EV chargers is subtly altering workplace behaviors and expectations:

  • Commuting patterns are evolving as employees plan their workdays around charging availability.
  • Hybrid work schedules are influencing peak charging times, with many employees prioritizing office days for vehicle charging.
  • Companies are finding that EV charging can be a powerful tool for attracting and retaining talent. According to CBRE’s Occupier Survey, 30% of companies favor offices with EV chargers, a preference that rises to 40% at large companies.

Challenges and Considerations

Implementing workplace charging isn’t without its hurdles. Employers must navigate:

  • Installation costs and infrastructure requirements
  • Fair allocation of charging spots
  • Potential increases in electricity demand

To address these challenges, companies can:

  • Conduct employee surveys to gauge interest and plan accordingly
  • Consult with utility providers to understand grid impacts
  • Establish clear policies for charging station use

Looking to the Future

As EV adoption continues to grow, we can expect to see significant changes in workplace infrastructure and technology.

The integration of renewable energy sources with charging stations is likely to become more common, aligning with broader sustainability goals. Advancements in charging technology may lead to reduced charging times, making workplace charging even more convenient for employees.

Additionally, as EVs become more prevalent, there will likely be increased pressure on workplaces to provide adequate charging facilities to meet growing demand. These developments will further cement the role of EVs in shaping workplace dynamics and commuting patterns.

How Wayleadr Can Help

Implementing and managing a workplace charging program can be complex, but solutions like Wayleadr can significantly simplify the process. Wayleadr offers a suite of tools designed to simplify EV charging management in the workplace.

These tools enable efficient allocation and rotation of charging spots, ensure fair access to charging infrastructure, optimize usage of charging stations, and provide data-driven insights for future planning.

With features like automated scheduling and real-time availability updates, Wayleadr empowers companies to seamlessly integrate EV charging into their workplace operations, enhancing employee satisfaction while maximizing the utilization of charging resources.

As the quiet revolution of EVs continues to unfold, workplaces that adapt and embrace this change will find themselves at the forefront of a more sustainable and employee-friendly future. The road ahead is electric, and it’s reshaping our work environments in ways we’re only beginning to understand.

Ready to power up your workplace for the electric future? Transform your office into a hub of sustainability and employee satisfaction – the road to a greener tomorrow starts here.