Top types of software needed for a happy flexible workspace?

The popularity of the flexible workspace is soaring. With the growing demand for hybrid working, companies are reimagining their office experience.

Companies are making the move from a culture of fixed office usage to a more fluid, shared approach. For many this transition is focusing on bricks and mortar. Less desks, more collaboration spaces etc.

Yet, with flexibility comes complexity. Managing workspaces used to be a lot easier. The volume of staff who’d be in the office everyday was pretty predictable. This meant that businesses could have fixed plans to cater for employee needs.

The growth of flexible working has changed this forever. Companies now need ways of decentralising their workspace management. So that employees can avail of the workplace experience they crave in an on-demand manner.

This is where flexible workspace software comes in. To ensure the transition is as easy as possible for employer and employees, what softwares does a company need?

Let’s have a look.

Do you want a specialist product or a one stop shop?

Before we jump into the meaty stuff, just a word of warning. The pandemic has obviously seen an explosion in demand for flexible management software.

As you will see there are four main components to managing a hybrid office.

  • Workspace (desk-booking, meeting rooms etc.)
  • Parking (space-booking, real-time availability etc.)
  • Experience (community, catering etc.)
  • Visitors (contractors, guests etc.)

The market is currently split into two camps. There are those who are trying to build a one stop shop which captures all of the above in one place for businesses. The others are looking to specialise in their segment and integrate with market leaders in the other verticals.

Which should you go for? It really depends on what is a bigger priority, quality or value.

A lot of the one stop shop products provide very basic solutions which can help manage the modern office. However, there is definitely a touch of buyer beware to be had here. Most of these companies specialized in a particular segment pre-COVID.

They struggled to make significant inroads into their chosen segment. As a result they have broadened their focus with a view to capturing part of what they perceive to be a broader market.

This all sounds ok except for one key fact. Each and every vertical requires a beefy product which is backboned by years of expertise.

A lot of buyers who buy a catch all software, realize very quickly that they are actually going to need to supplement this with more softwares.

This can be a very expensive mistake to make.

From experience, the best buyers are going in a slightly different direction. They are sourcing the best products for each segment. They are then tapping into the impressive network of integrations which allows the leading products to work in tandem.

A quick look across the software landscape, tells us that integrations are the future. Please save yourself the hassle and avoid any software vendor who seems reluctant to integrate.

Ok so let’s dive a bit deeper into each vertical.

Workspace Management Software

Probably the first things which springs to mind. Workspace management solutions help manage things like:

– Desk booking
– Room booking
– Floor plans
– Contact tracing

When sourcing a solution, the key features you should look out for are

Make sure any product you require can sync in with any on-site display screens you need which show floor or room occupancy levels.

The level of complexity around desk booking and room booking is a lot simpler than a lot of the other verticals. Although make sure to source a product with good real-time availability and pre-booking features. While robust data & insights is a must to help you maintain an optimum desk sharing ratio.

Finding a good solution is quite easy but market leaders include Envoy & Robin Powered.

Parking Management Software 

Many employers had started to embrace hybrid working concepts pre-pandemic when it came to the office experience. Yet, employee parking management had experienced very little change.

According to the State of Employee Parking 2021, 72% of employers designated some or all of their parking spaces to staff. This means that fixed parking spaces were allocated to key employees.

In a world, where employees might only be in the office a few days a week, it no longer makes sense to allocate parking on a fixed basis.

This is where employee parking management software comes into things. Key features to look out for include:

– Real-time availability
– Booking & allocation
– Digitized entry & exit
– Violation management
– Automated parking comms

Finding a good parking management software can be tough. A lot of desk booking softwares try to bolt on car parks through their systems. This is a recipe for disaster, managing a car park is very different from managing desks.

Think about it. It is much easier to move a rogue person than a rogue car. All the time we see companies coming to us who have tried to manage parking with a workspace management software. They’ve often got themselves into deeper issues than they started with.

Optimize your parking management operations with software

Find out how Wayleadr's parking mnagement software can help you reduce costs and enhance your employee experience

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Due to the nature of commuting, make sure that vendors have very good mobile apps. This is probably the most important segment when it comes to integrations.

You will want your parking management software to integrate with parking barriers, internal comms platforms, other mobility softwares as well as all other flexible workspace solutions.

I’m obviously biased around the best product here. Fortunately, I can move past personal preference and let you know the undisputed market leader here is The software which is trusted by employers like eBay, Sanofi & L’Oreal.

Recently leading software review website Capterra recognized’s pioneering work in this field with two awards.

– Best Value Product (Space Management)
– Easiest Product To Use (Space Management)

Employee Experience Software

This vertical really depends on the size of your office. Some smaller companies can probably manage a lot of this manually. Bigger companies will find the employee experience app as a real hub.

Key things you want from the solution include:

– Catering services
– Events & community notices
– Local service offerings
– Energy awareness

Basically you are looking to create a hub for all the cool and fun stuff. Creating a focal point to attract people back to the office.

Leading vendors include Equiem and Office App.

Visitor Management Software

Flexible offices increase the amounts of comings and goings. People are dropping in at any time, often just for an hour or two. Often when they are coming to the office, they are coming with a purpose.

To meet someone, to collect something etc. This is placing more pressure than ever on front desks to manage all the comings and goings.

This is where a strong visitor management software comes into the mix. Key features to look out for include:

– Visual verification
– Automated arrival alerts
– Unique access codes

A key factor here is the ability to integrate with turnstiles if they are present in your office.

Key vendors in this space include ProxyClick & SwipedOn.

Join industry leaders from companies like Sanofi, & CBRE, schedule a demo with today and solve your parking problems in the click of a button.

One Response

  1. Admin, thanks for sharing the Great Value-added content with us. I also would like to share with you. I use DeskFlex Space Management Software to manage my office space. it is a multitasker software which helps me to manage my workspace, Parking, Employees, Visitors, etc. it provides real-time data and also allows me to get daily, weekly, and monthly reports. anyone can use it free for 30 days.

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A nice view of the city of Sydney from the harbour bridge

NEW YORK CITY, NY / July 8, 2024 / Wayleadr, the trailblazing force behind Arrival Solutions, proudly announces its strategic expansion into the Asia-Pacific (APAC) region. This significant milestone marks a new chapter in Wayleadr’s mission to revolutionize employee arrival experiences worldwide.

Wayleadr has a proven track record of transforming parking and space management for prestigious clients such as Uber, OpenAI, Riot Games and L’Oréal. With its innovative platform, Wayleadr cuts administrative tasks by 50 hours per month and boosts parking availability by up to 40%, effectively addressing the challenges of employee parking and improving space utilization.

Garret Flower, CEO of Wayleadr, shared his enthusiasm for the expansion: “We see the future, and it’s about making the complex simple. Wayleadr’s expansion into the APAC region isn’t just a business move; it’s a mission to bring seamless, efficient, and sustainable arrival solutions to a rapidly urbanizing world. Our goal is to transform every journey, eliminating guesswork and frustration, so people can focus on what truly matters. Imagine this, every minute saved in arrivals is a world of possibilities elsewhere.”

As an Arrival Solution, Wayleadr empowers enterprise organizations by providing a seamless, all-in-one arrival experience for employees. Wayleadr’s platform leverages real-time data and predictive analytics to streamline parking allocations, reduce congestion, and enhance employee experiences with features such as online booking for parking, desks, and meeting rooms, as well as automated access control. The company also supports green parking initiatives by managing electric vehicle (EV) charging stations and promoting carpooling (Wayleadr).

The APAC expansion will involve setting up regional offices and forming strategic partnerships to meet the diverse needs of Wayleadr’s enterprise clients in the region, as well as cities and companies across Asia and the Pacific. This initiative aims to help businesses optimize parking spaces, enhance employee satisfaction, and promote greener urban environments through Wayleadr’s advanced arrival technologies (Wayleadr).

For media inquiries, please contact:
Amy DeCicco
E: [email protected]
P: 908-578-8597

Employee morale and productivity are crucial factors in determining an organization’s success. As technology continues to shape our work environments, the tools we use daily play a significant role in how we feel about our jobs and how efficiently we perform them.

A well-integrated tech stack can be a game-changer for organizations, transforming the way employees work and boosting both satisfaction and output. This blog post explores how upgrading your tech stack can lead to happier, more productive employees and a more successful business.

Understanding the Tech Stack

A tech stack, in the context of a business environment, refers to the collection of technology tools, software applications, and digital platforms that an organization uses to operate efficiently.

This includes everything from basic hardware like computers and servers to sophisticated software solutions for project management, communication, and data analysis.
A typical tech stack might include:

  • Hardware: Computers, servers, mobile devices
  • Operating systems and productivity software
  • Communication tools: Email, instant messaging, video conferencing
  • Project management and collaboration platforms
  • Customer relationship management (CRM) systems
  • Data storage and security solutions
  • Industry-specific software and applications

In today’s competitive business landscape, having an updated and efficient tech stack is no longer a luxury—it’s a necessity. Companies that lag behind in adopting modern technologies often find themselves struggling to keep pace with more agile competitors.

The Impact of Tech Stack on Employee Morale

Technology plays a significant role in shaping employee satisfaction and morale. When employees have access to modern, user-friendly tools that make their jobs easier, they’re more likely to feel valued and engaged in their work.

Conversely, outdated or inefficient tech tools can lead to frustration and decreased morale. For example, slow computers, cumbersome software interfaces, or unreliable communication tools can cause daily annoyances that accumulate over time, leading to stress and dissatisfaction.

Uber Case Study

Companies that invest in modern, intuitive technologies often see a boost in employee engagement and satisfaction. A prime example of this is Uber’s implementation of Wayleadr’s all-in-one Arrival solution at their Mission Bay office. Facing parking challenges with 3,500 employees competing for just 465 spots, Uber implemented a reservation system using Wayleadr’s allocation algorithm. This allowed employees to secure parking spots in advance, significantly reducing congestion and stress around the office.

Angela Genochio from Uber’s Transportation Program noted:

“Wayleadr turned empty parking spots into hubs of efficiency, saved us tons of wasted admin time, and made manual management a thing of the past. Now, we have the insights we need on space utilization, making every space work smarter for us.”

By addressing this daily pain point, Uber not only improved the arrival experience for its employees but also enhanced overall job satisfaction. The solution provided significant financial benefits to employees by saving them daily parking costs in the Mission Bay area, further boosting morale.

Boosting Productivity with the Right Tech Stack

An optimized tech stack can streamline workflows and dramatically improve efficiency. By automating repetitive tasks, facilitating seamless communication, and providing easy access to necessary information, the right tech tools can help employees focus on high-value work.
Some specific tech tools that can enhance productivity include:

  • Project management software like Asana or Trello for better task organization
  • Communication platforms like Slack or Microsoft Teams for quick, efficient messaging
  • Automation tools like Zapier for connecting different applications and automating workflows
  • Cloud storage solutions like Google Drive or Dropbox for easy file sharing and collaboration

Data analytics tools also play a crucial role in productivity enhancement by providing insights that help in decision-making.

Key Considerations When Upgrading Your Tech Stack

When evaluating and upgrading a tech stack, businesses should:

  • Assess current pain points and inefficiencies
  • Research available solutions that address these issues
  • Consider compatibility with existing systems
  • Evaluate costs and potential return on investment
  • Gather employee input and feedback

Employee input is crucial in the selection process. After all, they’re the ones who will be using these tools daily. Their insights can help identify which features are most important and which solutions will be most readily adopted.

Training and support are also essential for ensuring a smooth transition and effective use of new tools. Without proper onboarding, even the best technology can go underutilized.
Finally, businesses should prioritize scalability and future-proofing when selecting new tech solutions. The chosen tools should be able to grow and adapt as the company evolves.

The Role of Wayleadr in Enhancing Morale and Productivity

One innovative addition to a modern tech stack is Wayleadr, a smart parking management solution. Wayleadr seamlessly integrates with existing systems to simplify parking allocation and management, addressing a common source of daily stress for many employees.

Wayleadr improves employee morale by:

  • Eliminating the frustration of searching for parking spots
  • Providing a fair and transparent system for parking allocation
  • Reducing commute-related stress and anxiety

In terms of productivity, Wayleadr offers significant benefits:

  • Saves time previously spent on parking-related issues
  • Reduces late arrivals due to parking difficulties
  • Allows employees to start their day on a positive note, free from parking-related stress

Iress, a technology company providing software to the financial services industry saved over £50,000 a year in just one location. In the process, they eliminated time spent on parking administration, and increased employee happiness.

A well-chosen tech stack is more than just a collection of tools—it’s a strategic asset that can significantly enhance employee morale and productivity. By streamlining workflows, facilitating better communication, and eliminating daily frustrations, the right technology can transform the work experience.

By investing in a thoughtful, employee-centric tech stack, businesses can create a happier, more productive workplace—setting the stage for long-term success in an increasingly competitive business landscape.

The landscape of modern commuting is undergoing a silent transformation. As electric vehicles (EVs) gain traction among consumers, they’re not just changing how we drive—they’re reshaping workplace dynamics in subtle yet profound ways.

This shift towards electrification is more than a trend; it’s a fundamental change driven by environmental consciousness and technological advancement.

The Rise of Electric Vehicles

Electric vehicles are no longer a niche market. They’re rapidly becoming a mainstream choice for consumers, backed by government incentives and growing environmental awareness. The numbers tell a compelling story:

Last year, the U.S. was one of the world’s fastest-growing countries for EV sales, with a 50% year-over-year increase, according to BloombergNEF.

EVs represented 9.2% of new light-duty vehicle sales in the U.S. last year, accounting for about 1.6% of all light-duty registered vehicles. California leads the charge, with about 37% of all U.S.-registered EVs.

Looking ahead, the future seems bright for EVs. BNEF initially predicted U.S. EV registrations would grow at an average rate of 40% annually over the next five years, potentially reaching 26 million by 2028.

However, a revised forecast in April suggested a near-term slowdown, with 31% year-over-year sales growth expected in 2024.

Workplace Charging: A Game-Changerd

As EVs become more prevalent, the need for accessible charging infrastructure grows—especially at workplaces. Workplace charging stations are no longer just a perk; they’re becoming an essential amenity.

Roughly 70% of prime U.S. office buildings are now equipped with charging ports.
These stations offer various charging speeds, from slower Level 1 chargers to rapid DC fast charging options. For employees, workplace charging provides convenience and cost savings. For employers, it’s an opportunity to support sustainable commuting and enhance their green credentials.

Shifting Workplace Dynamics

The presence of EV chargers is subtly altering workplace behaviors and expectations:

  • Commuting patterns are evolving as employees plan their workdays around charging availability.
  • Hybrid work schedules are influencing peak charging times, with many employees prioritizing office days for vehicle charging.
  • Companies are finding that EV charging can be a powerful tool for attracting and retaining talent. According to CBRE’s Occupier Survey, 30% of companies favor offices with EV chargers, a preference that rises to 40% at large companies.

Challenges and Considerations

Implementing workplace charging isn’t without its hurdles. Employers must navigate:

  • Installation costs and infrastructure requirements
  • Fair allocation of charging spots
  • Potential increases in electricity demand

To address these challenges, companies can:

  • Conduct employee surveys to gauge interest and plan accordingly
  • Consult with utility providers to understand grid impacts
  • Establish clear policies for charging station use

Looking to the Future

As EV adoption continues to grow, we can expect to see significant changes in workplace infrastructure and technology.

The integration of renewable energy sources with charging stations is likely to become more common, aligning with broader sustainability goals. Advancements in charging technology may lead to reduced charging times, making workplace charging even more convenient for employees.

Additionally, as EVs become more prevalent, there will likely be increased pressure on workplaces to provide adequate charging facilities to meet growing demand. These developments will further cement the role of EVs in shaping workplace dynamics and commuting patterns.

How Wayleadr Can Help

Implementing and managing a workplace charging program can be complex, but solutions like Wayleadr can significantly simplify the process. Wayleadr offers a suite of tools designed to simplify EV charging management in the workplace.

These tools enable efficient allocation and rotation of charging spots, ensure fair access to charging infrastructure, optimize usage of charging stations, and provide data-driven insights for future planning.

With features like automated scheduling and real-time availability updates, Wayleadr empowers companies to seamlessly integrate EV charging into their workplace operations, enhancing employee satisfaction while maximizing the utilization of charging resources.

As the quiet revolution of EVs continues to unfold, workplaces that adapt and embrace this change will find themselves at the forefront of a more sustainable and employee-friendly future. The road ahead is electric, and it’s reshaping our work environments in ways we’re only beginning to understand.

Ready to power up your workplace for the electric future? Transform your office into a hub of sustainability and employee satisfaction – the road to a greener tomorrow starts here.