Ultimate Guide to Workspace Management Post-Pandemic

The worldwide pandemic has changed everything about how we work; a dynamic outlook is more essential than ever before and business managers that have a fixed view on workspace management are being left behind. 

Thankfully, over the past 18 months, it has been proven that adaptability is a common asset. 

The business world’s decision makers have recognised that the uptake in remote working and other flexible working conditions is here to stay and isn’t a lockdown-era fad.  

Recent research from Ámarach echoed this sentiment. It indicated that employees have gotten a taste for a more flexible working life and there is no great desire to go back to the more rigid workspace days of yesteryear. 

Not What It Was 

Of course, in the future, when the pandemic is just a memory, we will still need workspaces. However, to put it simply, the office is not what it was. 

In the future, more of us will arrive at the workspace for individual tasks or events. We will have different schedules and manage our working life in a way that is far more flexible. 

Actually, we already are. This future is already here. 

The days of predicting who will be in the office on any given week are gone. The pandemic has shown us that there are other ways to work, and those ways don’t necessarily have to involve a 9-5, Monday-to-Friday, office. 

Traditional Workspace Management Software

AIn a survey conducted in October 2020 by Pew Research Center, employed American adults who were working from home were at 70%, compared to only 20% before the coronavirus outbreak.

As the traditional workspace gets shown the door, so do traditional workspace management systems.

Afterall, much of it is designed for the problems of 2019, not the workspace problems of March 2020 onwards. 

A one stop shop may have worked in the past, but these general workspace management systems do not, and cannot, adapt to the specific needs of a dynamic post-pandemic workspace. 

Get Specific, Get Better 

With this in mind, what software are smart business managers and owners using now?

As stated in previous articles, there are four different elements that need to be managed in most workspaces. 

These are as follows:

  • Workspace 
  • Parking
  • Experience
  • Visitors

Of course, there are operators that offer to cover all four of these elements. 

However, it should be noted than many of these vendors set-up their systems in a pre-covid world and as with most ‘Jack-of-all-trade’ businesses, their focus on individual elements can vary. 

In our experience, utilising experience, and expertise with a focussed provider in each area often provides better results. 

Also, workspace management providers who specify in particular areas are completely focussed on the problems that have arisen in their areas over the past 18 months. 

Think about it; if you have four unconnected riddles to solve, your focus will be spread, and you may not come to a conclusion for any of them. 

However, if you’re completely fixated on one problem, all of your energy will go into finding a solution there. 

It’s the same with workspace management systems; businesses that focus in on one area are often able to anticipate and solve the problems associated with that area. 

Those that spread their concentration, often end up narrowing in on gaining leads, rather than solving problems.  

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Now, we have touched on the decision-making process. Allow us to look at each element…

Workspace Management Software

Traditionally this could be broken down into ‘who has what booked, when and what is the capacity of the area?’. 

However, post-pandemic, there are new problems being solved. 

For instance, software providers are looking at innovative ways to employ contact tracing. 

With many businesses looking towards different ways to bring staff back on-site, if you’re on the hunt for this type of software, you should also look towards getting software that shares optimum attendance statistics.

When sourcing this for your business, you should also ensure that you go with a provider that can sync with your display screens onsite and one that shows real-time availability for all your rooms and desks. 

In a covid world, you don’t want staff double or over booking desks. Hell, even pre-covid, that was quite annoying!

Parking Management Software 

How many commuters arrive at work on any given day is no longer a predictable thing. 

For instance, one-week employees may be taking advantage of remote working opportunities. The next, they may have to be in the office for an essential meeting. 

Virtually all of the catch-all workspace management solutions are working off a pre-pandemic workbook and it just doesn’t work anymore. Employee’s parking habits have changed, so it makes sense that how employee parking is managed should also change. 

Now, more than ever, it has become essential for business to look for new parking solutions that include real-time availability, an efficient booking system with digitized entry and exit and efficient violation management. 

If you’re looking for a top-notch parking management system, then employing a system designed by the same folks who do desk booking software is not the answer. 

Managing a person in the wrong place isn’t the same as managing a car that’s sitting in an allocated space in a full car park. 

Of course, we are biased, but we are also proud to say that Wayleadr.com is the market leader in this instance. If you don’t believe us, just look at who uses our software; employers like eBay, Sanofi & L’Oreal. 

Employee Experience 

An employee experience app is more important for bigger businesses than their smaller counterparts. That being said, when this is ran manually, it can become messy. Afterall, you don’t want to be caught blindsided by that one event you completely forgot about! 

These apps should help you schedule, plan, and manage the following: catering services, events & community notices, local service offerings and energy awareness

Visitor Management Software 

Keeping track of guests has never been more important. 

In this instance, providers have had to totally adapt their offering to cater for a post-pandemic world, with businesses now looking at vaccination status and contact tracing. These elements weren’t previously on the agenda. 

That being said, age old services, such as turnstile management and integration, visual verification, automated arrival alerts and unique access codes should still be on the list for businesses looking to purchase this kind of software. 

Choosing The Right Services 

The world has dramatically changed over the past 18 months, but the need to employ the best in the business to manage your workspace hasn’t. 

Choosing an option that gives you a taste of good service in each area, isn’t the same as employing a dedicated and focussed software solution that is dedicated to solving each and every management issue for that given problem. 

A robust parking management system is more important now than ever before- with the changing commuting landscape and high need for flexible workspace solutions as we go back to the workplace. 

Join industry leaders from companies like Sanofi, Indeed.com & CBRE, schedule a demo with Wayleadr.com today and solve your parking problems in the click of a button. 

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A nice view of the city of Sydney from the harbour bridge

NEW YORK CITY, NY / July 8, 2024 / Wayleadr, the trailblazing force behind Arrival Solutions, proudly announces its strategic expansion into the Asia-Pacific (APAC) region. This significant milestone marks a new chapter in Wayleadr’s mission to revolutionize employee arrival experiences worldwide.

Wayleadr has a proven track record of transforming parking and space management for prestigious clients such as Uber, OpenAI, Riot Games and L’Oréal. With its innovative platform, Wayleadr cuts administrative tasks by 50 hours per month and boosts parking availability by up to 40%, effectively addressing the challenges of employee parking and improving space utilization.

Garret Flower, CEO of Wayleadr, shared his enthusiasm for the expansion: “We see the future, and it’s about making the complex simple. Wayleadr’s expansion into the APAC region isn’t just a business move; it’s a mission to bring seamless, efficient, and sustainable arrival solutions to a rapidly urbanizing world. Our goal is to transform every journey, eliminating guesswork and frustration, so people can focus on what truly matters. Imagine this, every minute saved in arrivals is a world of possibilities elsewhere.”

As an Arrival Solution, Wayleadr empowers enterprise organizations by providing a seamless, all-in-one arrival experience for employees. Wayleadr’s platform leverages real-time data and predictive analytics to streamline parking allocations, reduce congestion, and enhance employee experiences with features such as online booking for parking, desks, and meeting rooms, as well as automated access control. The company also supports green parking initiatives by managing electric vehicle (EV) charging stations and promoting carpooling (Wayleadr).

The APAC expansion will involve setting up regional offices and forming strategic partnerships to meet the diverse needs of Wayleadr’s enterprise clients in the region, as well as cities and companies across Asia and the Pacific. This initiative aims to help businesses optimize parking spaces, enhance employee satisfaction, and promote greener urban environments through Wayleadr’s advanced arrival technologies (Wayleadr).

For media inquiries, please contact:
Amy DeCicco
E: [email protected]
P: 908-578-8597

Employee morale and productivity are crucial factors in determining an organization’s success. As technology continues to shape our work environments, the tools we use daily play a significant role in how we feel about our jobs and how efficiently we perform them.

A well-integrated tech stack can be a game-changer for organizations, transforming the way employees work and boosting both satisfaction and output. This blog post explores how upgrading your tech stack can lead to happier, more productive employees and a more successful business.

Understanding the Tech Stack

A tech stack, in the context of a business environment, refers to the collection of technology tools, software applications, and digital platforms that an organization uses to operate efficiently.

This includes everything from basic hardware like computers and servers to sophisticated software solutions for project management, communication, and data analysis.
A typical tech stack might include:

  • Hardware: Computers, servers, mobile devices
  • Operating systems and productivity software
  • Communication tools: Email, instant messaging, video conferencing
  • Project management and collaboration platforms
  • Customer relationship management (CRM) systems
  • Data storage and security solutions
  • Industry-specific software and applications

In today’s competitive business landscape, having an updated and efficient tech stack is no longer a luxury—it’s a necessity. Companies that lag behind in adopting modern technologies often find themselves struggling to keep pace with more agile competitors.

The Impact of Tech Stack on Employee Morale

Technology plays a significant role in shaping employee satisfaction and morale. When employees have access to modern, user-friendly tools that make their jobs easier, they’re more likely to feel valued and engaged in their work.

Conversely, outdated or inefficient tech tools can lead to frustration and decreased morale. For example, slow computers, cumbersome software interfaces, or unreliable communication tools can cause daily annoyances that accumulate over time, leading to stress and dissatisfaction.

Uber Case Study

Companies that invest in modern, intuitive technologies often see a boost in employee engagement and satisfaction. A prime example of this is Uber’s implementation of Wayleadr’s all-in-one Arrival solution at their Mission Bay office. Facing parking challenges with 3,500 employees competing for just 465 spots, Uber implemented a reservation system using Wayleadr’s allocation algorithm. This allowed employees to secure parking spots in advance, significantly reducing congestion and stress around the office.

Angela Genochio from Uber’s Transportation Program noted:

“Wayleadr turned empty parking spots into hubs of efficiency, saved us tons of wasted admin time, and made manual management a thing of the past. Now, we have the insights we need on space utilization, making every space work smarter for us.”

By addressing this daily pain point, Uber not only improved the arrival experience for its employees but also enhanced overall job satisfaction. The solution provided significant financial benefits to employees by saving them daily parking costs in the Mission Bay area, further boosting morale.

Boosting Productivity with the Right Tech Stack

An optimized tech stack can streamline workflows and dramatically improve efficiency. By automating repetitive tasks, facilitating seamless communication, and providing easy access to necessary information, the right tech tools can help employees focus on high-value work.
Some specific tech tools that can enhance productivity include:

  • Project management software like Asana or Trello for better task organization
  • Communication platforms like Slack or Microsoft Teams for quick, efficient messaging
  • Automation tools like Zapier for connecting different applications and automating workflows
  • Cloud storage solutions like Google Drive or Dropbox for easy file sharing and collaboration

Data analytics tools also play a crucial role in productivity enhancement by providing insights that help in decision-making.

Key Considerations When Upgrading Your Tech Stack

When evaluating and upgrading a tech stack, businesses should:

  • Assess current pain points and inefficiencies
  • Research available solutions that address these issues
  • Consider compatibility with existing systems
  • Evaluate costs and potential return on investment
  • Gather employee input and feedback

Employee input is crucial in the selection process. After all, they’re the ones who will be using these tools daily. Their insights can help identify which features are most important and which solutions will be most readily adopted.

Training and support are also essential for ensuring a smooth transition and effective use of new tools. Without proper onboarding, even the best technology can go underutilized.
Finally, businesses should prioritize scalability and future-proofing when selecting new tech solutions. The chosen tools should be able to grow and adapt as the company evolves.

The Role of Wayleadr in Enhancing Morale and Productivity

One innovative addition to a modern tech stack is Wayleadr, a smart parking management solution. Wayleadr seamlessly integrates with existing systems to simplify parking allocation and management, addressing a common source of daily stress for many employees.

Wayleadr improves employee morale by:

  • Eliminating the frustration of searching for parking spots
  • Providing a fair and transparent system for parking allocation
  • Reducing commute-related stress and anxiety

In terms of productivity, Wayleadr offers significant benefits:

  • Saves time previously spent on parking-related issues
  • Reduces late arrivals due to parking difficulties
  • Allows employees to start their day on a positive note, free from parking-related stress

Iress, a technology company providing software to the financial services industry saved over £50,000 a year in just one location. In the process, they eliminated time spent on parking administration, and increased employee happiness.

A well-chosen tech stack is more than just a collection of tools—it’s a strategic asset that can significantly enhance employee morale and productivity. By streamlining workflows, facilitating better communication, and eliminating daily frustrations, the right technology can transform the work experience.

By investing in a thoughtful, employee-centric tech stack, businesses can create a happier, more productive workplace—setting the stage for long-term success in an increasingly competitive business landscape.

The landscape of modern commuting is undergoing a silent transformation. As electric vehicles (EVs) gain traction among consumers, they’re not just changing how we drive—they’re reshaping workplace dynamics in subtle yet profound ways.

This shift towards electrification is more than a trend; it’s a fundamental change driven by environmental consciousness and technological advancement.

The Rise of Electric Vehicles

Electric vehicles are no longer a niche market. They’re rapidly becoming a mainstream choice for consumers, backed by government incentives and growing environmental awareness. The numbers tell a compelling story:

Last year, the U.S. was one of the world’s fastest-growing countries for EV sales, with a 50% year-over-year increase, according to BloombergNEF.

EVs represented 9.2% of new light-duty vehicle sales in the U.S. last year, accounting for about 1.6% of all light-duty registered vehicles. California leads the charge, with about 37% of all U.S.-registered EVs.

Looking ahead, the future seems bright for EVs. BNEF initially predicted U.S. EV registrations would grow at an average rate of 40% annually over the next five years, potentially reaching 26 million by 2028.

However, a revised forecast in April suggested a near-term slowdown, with 31% year-over-year sales growth expected in 2024.

Workplace Charging: A Game-Changerd

As EVs become more prevalent, the need for accessible charging infrastructure grows—especially at workplaces. Workplace charging stations are no longer just a perk; they’re becoming an essential amenity.

Roughly 70% of prime U.S. office buildings are now equipped with charging ports.
These stations offer various charging speeds, from slower Level 1 chargers to rapid DC fast charging options. For employees, workplace charging provides convenience and cost savings. For employers, it’s an opportunity to support sustainable commuting and enhance their green credentials.

Shifting Workplace Dynamics

The presence of EV chargers is subtly altering workplace behaviors and expectations:

  • Commuting patterns are evolving as employees plan their workdays around charging availability.
  • Hybrid work schedules are influencing peak charging times, with many employees prioritizing office days for vehicle charging.
  • Companies are finding that EV charging can be a powerful tool for attracting and retaining talent. According to CBRE’s Occupier Survey, 30% of companies favor offices with EV chargers, a preference that rises to 40% at large companies.

Challenges and Considerations

Implementing workplace charging isn’t without its hurdles. Employers must navigate:

  • Installation costs and infrastructure requirements
  • Fair allocation of charging spots
  • Potential increases in electricity demand

To address these challenges, companies can:

  • Conduct employee surveys to gauge interest and plan accordingly
  • Consult with utility providers to understand grid impacts
  • Establish clear policies for charging station use

Looking to the Future

As EV adoption continues to grow, we can expect to see significant changes in workplace infrastructure and technology.

The integration of renewable energy sources with charging stations is likely to become more common, aligning with broader sustainability goals. Advancements in charging technology may lead to reduced charging times, making workplace charging even more convenient for employees.

Additionally, as EVs become more prevalent, there will likely be increased pressure on workplaces to provide adequate charging facilities to meet growing demand. These developments will further cement the role of EVs in shaping workplace dynamics and commuting patterns.

How Wayleadr Can Help

Implementing and managing a workplace charging program can be complex, but solutions like Wayleadr can significantly simplify the process. Wayleadr offers a suite of tools designed to simplify EV charging management in the workplace.

These tools enable efficient allocation and rotation of charging spots, ensure fair access to charging infrastructure, optimize usage of charging stations, and provide data-driven insights for future planning.

With features like automated scheduling and real-time availability updates, Wayleadr empowers companies to seamlessly integrate EV charging into their workplace operations, enhancing employee satisfaction while maximizing the utilization of charging resources.

As the quiet revolution of EVs continues to unfold, workplaces that adapt and embrace this change will find themselves at the forefront of a more sustainable and employee-friendly future. The road ahead is electric, and it’s reshaping our work environments in ways we’re only beginning to understand.

Ready to power up your workplace for the electric future? Transform your office into a hub of sustainability and employee satisfaction – the road to a greener tomorrow starts here.