What workplace scheduling solutions do companies need to return to the office?

The last year has seen an explosion in remote work software and workspace scheduling solutions and apps. Companies all over the world are embracing technologies which help save time and boost productivity like never before. 

With 58.25% of companies planning to continue with a hybrid setup (combination of remote and in-office work) even after the pandemic, many are investing in these tools for the long-term. 

It’s amazing how technology has evolved throughout the years to help us meet our changing needs. 

Now, as companies start to allow more employees to report back physically to the workplace, what are the challenges associated with the redefined normal, and what are the workspace scheduling solutions, technological tools and other methods that you can utilize? 

How do you set up your workplace to promote social distancing?

The Centers for Disease Control and Prevention (CDC) recommends a safe distance of at least 6 feet or 2 meters between individuals. Requirements vary per country, so best to check with your respective federal, state or local government’s specific regulations.

To compute your office’s maximum human capacity with social distancing, you may use an occupany capacity calculator available online for free. 

Once you’ve determined your occupancy limit, create a seating plan, mapping the particular workstations that can be used, ensuring that the spacing between them adheres to CDC’s recommendation or your governing body’s guidelines. 

Workplace scheduling solutions such as Robin and Envoy have this floor mapping feature.

As policies and regulations are updated frequently, stay on top of changes and be ready to adjust accordingly. 

What is the optimal seating arrangement for your office? Apart from being compliant to minimum health protocols, make sure that you and everyone in your organization feel safe and secure. Get regular feedback from your company leaders and employees and encourage open communication.  

How do you designate and monitor employees’ schedule and shifting?

How many employees can report physically to the workplace, based on your seating plan? This is probably around 20 to 30 percent of your workforce. 

To decide on who should be given priority, consider the work function of the person- does it require physical presence? If yes, how many hours / days in a week? 

Employees with more operational or administrative scope may need to be at the office physically with greater frequency, compared to those in the marketing or accounting departments. 

Consider also the following factors: What is the employee’s COVID-19 risk assessment? Does the employee live with younger kids or elderly individuals? How does the employee get to the office (private vehicle / public commute)? 

In designing your company’s hybrid work model, your objective is to achieve a balance of productivity and convenience, structure and flexibility. It’s important to evaluate what works best for your organization: alternate work week (one group reports to the office for one week, and another group reports the next week), half-half (two to three days in the office, two to three days work from home), dividing the workforce between AM and PM shifts, compressed workweek, etc.

Many workspace scheduling solutions provide the following features: monitoring system on where each employee is on a certain day, desk and room reservation, hot desking, utilization metrics, workplace analytics, and integration with remote team management tools.

How to ensure safe travel? 

Going back to work during this period, many employees feel safer driving their private vehicle to the office, rather than taking the public transport. This can cause potential problems, especially if parking spaces are limited or you lack a proper system. 

These are the 6 most popular types of employee parking policy: first come, first served, designated spaces, mixed approach, flexible approach, employee parking credit, and paid employee parking. 

With the ongoing COVID-19 pandemic, we recommend going with the flexible approach using a parking management system. How it works: one example is you can assign some slots as reserved parking, and others as first come, first served. With the hybrid work setup, there’s a possibility that slots designated to specific employees will not be used on certain days. These can then be automatically assigned to another person for the day. 

This helps you maximize the use of resources such as parking slots, that the company is probably paying for, whether or not they are occupied for the day. You can even set a criteria on who will be prioritized for the use of the slots, or if the parking will be free or paid.

Wayleadr.com, the expert in parking management systems, can help you with anything parking-related. Since it is a mobile app, making reservations and checking of slot availability can be done in real time and while on the go, helping avoid bottlenecks due to parking space constraints.

Reducing congregation in common areas? 

For office hallways and other common areas, it is best to adapt one-way routes to minimize human touchpoints. Set capacity limitations for each common room, such as the pantry, restrooms and conference rooms. 

Flexible working hours can minimize the volume of employees queuing up for the elevator, coming in and going out at the same time. 

Keep in mind that sharing meal time with others increases the risk of COVID-19 transmission, as masks are removed while eating and drinking. Some companies have even disallowed the use of dining halls and are encouraging employees to eat on their work desk to minimize risk of infection. 

Housekeeping staff must be trained on how to use disinfectants approved for use against COVID-19 by the Environmental Protection Agency (EPA) or other appropriate agencies. Frequently-touched objects and surfaces, such as door knobs, elevator buttons, communal tables, keyboards, telephone handsets, must be sanitized before and after each use. 

Thermal scanners, dispensers containing 70-75% alcohol solution, wet wipes, antibacterial hand soaps must be readily-available at convenient spots around the workplace. 

Establish your company COVID-19 protocols

A workplace COVID-19 handbook, on top of existing safety protocols, is a great way to ensure that all employees are fully aware of their role in keeping themselves and others in the organization safe. 

What are some safety practices that can be included?

  • Go through an online health checklist upon waking up, using a Google Form. In case an employee experiences any COVID-19-related symptoms, he should not report to work and immediately inform the Human Resources (HR) Department, his direct manager or the company’s Safety Officer of his condition.
  • Everyone should have his body temperature taken prior to entry to the workplace. 
  • In case an employee starts exhibiting flu-like symptoms while at the office, he should go to the Isolation Room (in case he is not well enough to travel home yet) or leave the company premises immediately.
  • Wear a mask at all times, except when eating or drinking.
  • Employee must not report to work and inform the appropriate party immediately, in case he tests positive for COVID-19 or he has been identified as the close contact of a positive case.
  • The company should conduct close contact tracing should an employee test positive for COVID-19. Workspace scheduling solutions, such as Wayleadr.com can provide immediate and concrete data on when the employee was last physically present in the office, where he parked, the workspace he occupied, which are very helpful in ensuring the accuracy of the close contact tracing process.

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  • Disallow face-to-face meetings and encourage employees to make sure of technological tools for virtual meetings and communication, such as Skype, Zoom, WhatsApp, etc.
  • Prohibit discrimination related to COVID-19.

Visual reminders around the workplace and regular emails regarding company health protocols would be helpful in keeping everyone on the same page. 

Regular and open social dialogue with employees can foster a cooperative environment where people will be more willing to comply with the company’s health and safety guidelines. Try to ask employees: What are the challenges and difficulties that they are experiencing with the current setup? Apart from physical health, don’t forget the importance of mental well-being during this time. 

Using workspace scheduling solutions and technological tools to make processes more systematic and information more accessible can go a long way in minimizing stress and easing the transition to the hybrid work arrangement. 

The ideal setup should improve productivity, boost employee morale and foster good collaboration. 

Best of luck and stay healthy!

A robust parking management system is more important now than ever before- with the changing commuting landscape and high need for flexible workspace solutions as we go back to the workplace. 

Join industry leaders from companies like Sanofi, Indeed.com & CBRE, schedule a demo with Wayleadr.com today and solve your parking problems in the click of a button. 

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A nice view of the city of Sydney from the harbour bridge

NEW YORK CITY, NY / July 8, 2024 / Wayleadr, the trailblazing force behind Arrival Solutions, proudly announces its strategic expansion into the Asia-Pacific (APAC) region. This significant milestone marks a new chapter in Wayleadr’s mission to revolutionize employee arrival experiences worldwide.

Wayleadr has a proven track record of transforming parking and space management for prestigious clients such as Uber, OpenAI, Riot Games and L’Oréal. With its innovative platform, Wayleadr cuts administrative tasks by 50 hours per month and boosts parking availability by up to 40%, effectively addressing the challenges of employee parking and improving space utilization.

Garret Flower, CEO of Wayleadr, shared his enthusiasm for the expansion: “We see the future, and it’s about making the complex simple. Wayleadr’s expansion into the APAC region isn’t just a business move; it’s a mission to bring seamless, efficient, and sustainable arrival solutions to a rapidly urbanizing world. Our goal is to transform every journey, eliminating guesswork and frustration, so people can focus on what truly matters. Imagine this, every minute saved in arrivals is a world of possibilities elsewhere.”

As an Arrival Solution, Wayleadr empowers enterprise organizations by providing a seamless, all-in-one arrival experience for employees. Wayleadr’s platform leverages real-time data and predictive analytics to streamline parking allocations, reduce congestion, and enhance employee experiences with features such as online booking for parking, desks, and meeting rooms, as well as automated access control. The company also supports green parking initiatives by managing electric vehicle (EV) charging stations and promoting carpooling (Wayleadr).

The APAC expansion will involve setting up regional offices and forming strategic partnerships to meet the diverse needs of Wayleadr’s enterprise clients in the region, as well as cities and companies across Asia and the Pacific. This initiative aims to help businesses optimize parking spaces, enhance employee satisfaction, and promote greener urban environments through Wayleadr’s advanced arrival technologies (Wayleadr).

For media inquiries, please contact:
Amy DeCicco
E: [email protected]
P: 908-578-8597

Employee morale and productivity are crucial factors in determining an organization’s success. As technology continues to shape our work environments, the tools we use daily play a significant role in how we feel about our jobs and how efficiently we perform them.

A well-integrated tech stack can be a game-changer for organizations, transforming the way employees work and boosting both satisfaction and output. This blog post explores how upgrading your tech stack can lead to happier, more productive employees and a more successful business.

Understanding the Tech Stack

A tech stack, in the context of a business environment, refers to the collection of technology tools, software applications, and digital platforms that an organization uses to operate efficiently.

This includes everything from basic hardware like computers and servers to sophisticated software solutions for project management, communication, and data analysis.
A typical tech stack might include:

  • Hardware: Computers, servers, mobile devices
  • Operating systems and productivity software
  • Communication tools: Email, instant messaging, video conferencing
  • Project management and collaboration platforms
  • Customer relationship management (CRM) systems
  • Data storage and security solutions
  • Industry-specific software and applications

In today’s competitive business landscape, having an updated and efficient tech stack is no longer a luxury—it’s a necessity. Companies that lag behind in adopting modern technologies often find themselves struggling to keep pace with more agile competitors.

The Impact of Tech Stack on Employee Morale

Technology plays a significant role in shaping employee satisfaction and morale. When employees have access to modern, user-friendly tools that make their jobs easier, they’re more likely to feel valued and engaged in their work.

Conversely, outdated or inefficient tech tools can lead to frustration and decreased morale. For example, slow computers, cumbersome software interfaces, or unreliable communication tools can cause daily annoyances that accumulate over time, leading to stress and dissatisfaction.

Uber Case Study

Companies that invest in modern, intuitive technologies often see a boost in employee engagement and satisfaction. A prime example of this is Uber’s implementation of Wayleadr’s all-in-one Arrival solution at their Mission Bay office. Facing parking challenges with 3,500 employees competing for just 465 spots, Uber implemented a reservation system using Wayleadr’s allocation algorithm. This allowed employees to secure parking spots in advance, significantly reducing congestion and stress around the office.

Angela Genochio from Uber’s Transportation Program noted:

“Wayleadr turned empty parking spots into hubs of efficiency, saved us tons of wasted admin time, and made manual management a thing of the past. Now, we have the insights we need on space utilization, making every space work smarter for us.”

By addressing this daily pain point, Uber not only improved the arrival experience for its employees but also enhanced overall job satisfaction. The solution provided significant financial benefits to employees by saving them daily parking costs in the Mission Bay area, further boosting morale.

Boosting Productivity with the Right Tech Stack

An optimized tech stack can streamline workflows and dramatically improve efficiency. By automating repetitive tasks, facilitating seamless communication, and providing easy access to necessary information, the right tech tools can help employees focus on high-value work.
Some specific tech tools that can enhance productivity include:

  • Project management software like Asana or Trello for better task organization
  • Communication platforms like Slack or Microsoft Teams for quick, efficient messaging
  • Automation tools like Zapier for connecting different applications and automating workflows
  • Cloud storage solutions like Google Drive or Dropbox for easy file sharing and collaboration

Data analytics tools also play a crucial role in productivity enhancement by providing insights that help in decision-making.

Key Considerations When Upgrading Your Tech Stack

When evaluating and upgrading a tech stack, businesses should:

  • Assess current pain points and inefficiencies
  • Research available solutions that address these issues
  • Consider compatibility with existing systems
  • Evaluate costs and potential return on investment
  • Gather employee input and feedback

Employee input is crucial in the selection process. After all, they’re the ones who will be using these tools daily. Their insights can help identify which features are most important and which solutions will be most readily adopted.

Training and support are also essential for ensuring a smooth transition and effective use of new tools. Without proper onboarding, even the best technology can go underutilized.
Finally, businesses should prioritize scalability and future-proofing when selecting new tech solutions. The chosen tools should be able to grow and adapt as the company evolves.

The Role of Wayleadr in Enhancing Morale and Productivity

One innovative addition to a modern tech stack is Wayleadr, a smart parking management solution. Wayleadr seamlessly integrates with existing systems to simplify parking allocation and management, addressing a common source of daily stress for many employees.

Wayleadr improves employee morale by:

  • Eliminating the frustration of searching for parking spots
  • Providing a fair and transparent system for parking allocation
  • Reducing commute-related stress and anxiety

In terms of productivity, Wayleadr offers significant benefits:

  • Saves time previously spent on parking-related issues
  • Reduces late arrivals due to parking difficulties
  • Allows employees to start their day on a positive note, free from parking-related stress

Iress, a technology company providing software to the financial services industry saved over £50,000 a year in just one location. In the process, they eliminated time spent on parking administration, and increased employee happiness.

A well-chosen tech stack is more than just a collection of tools—it’s a strategic asset that can significantly enhance employee morale and productivity. By streamlining workflows, facilitating better communication, and eliminating daily frustrations, the right technology can transform the work experience.

By investing in a thoughtful, employee-centric tech stack, businesses can create a happier, more productive workplace—setting the stage for long-term success in an increasingly competitive business landscape.

The landscape of modern commuting is undergoing a silent transformation. As electric vehicles (EVs) gain traction among consumers, they’re not just changing how we drive—they’re reshaping workplace dynamics in subtle yet profound ways.

This shift towards electrification is more than a trend; it’s a fundamental change driven by environmental consciousness and technological advancement.

The Rise of Electric Vehicles

Electric vehicles are no longer a niche market. They’re rapidly becoming a mainstream choice for consumers, backed by government incentives and growing environmental awareness. The numbers tell a compelling story:

Last year, the U.S. was one of the world’s fastest-growing countries for EV sales, with a 50% year-over-year increase, according to BloombergNEF.

EVs represented 9.2% of new light-duty vehicle sales in the U.S. last year, accounting for about 1.6% of all light-duty registered vehicles. California leads the charge, with about 37% of all U.S.-registered EVs.

Looking ahead, the future seems bright for EVs. BNEF initially predicted U.S. EV registrations would grow at an average rate of 40% annually over the next five years, potentially reaching 26 million by 2028.

However, a revised forecast in April suggested a near-term slowdown, with 31% year-over-year sales growth expected in 2024.

Workplace Charging: A Game-Changerd

As EVs become more prevalent, the need for accessible charging infrastructure grows—especially at workplaces. Workplace charging stations are no longer just a perk; they’re becoming an essential amenity.

Roughly 70% of prime U.S. office buildings are now equipped with charging ports.
These stations offer various charging speeds, from slower Level 1 chargers to rapid DC fast charging options. For employees, workplace charging provides convenience and cost savings. For employers, it’s an opportunity to support sustainable commuting and enhance their green credentials.

Shifting Workplace Dynamics

The presence of EV chargers is subtly altering workplace behaviors and expectations:

  • Commuting patterns are evolving as employees plan their workdays around charging availability.
  • Hybrid work schedules are influencing peak charging times, with many employees prioritizing office days for vehicle charging.
  • Companies are finding that EV charging can be a powerful tool for attracting and retaining talent. According to CBRE’s Occupier Survey, 30% of companies favor offices with EV chargers, a preference that rises to 40% at large companies.

Challenges and Considerations

Implementing workplace charging isn’t without its hurdles. Employers must navigate:

  • Installation costs and infrastructure requirements
  • Fair allocation of charging spots
  • Potential increases in electricity demand

To address these challenges, companies can:

  • Conduct employee surveys to gauge interest and plan accordingly
  • Consult with utility providers to understand grid impacts
  • Establish clear policies for charging station use

Looking to the Future

As EV adoption continues to grow, we can expect to see significant changes in workplace infrastructure and technology.

The integration of renewable energy sources with charging stations is likely to become more common, aligning with broader sustainability goals. Advancements in charging technology may lead to reduced charging times, making workplace charging even more convenient for employees.

Additionally, as EVs become more prevalent, there will likely be increased pressure on workplaces to provide adequate charging facilities to meet growing demand. These developments will further cement the role of EVs in shaping workplace dynamics and commuting patterns.

How Wayleadr Can Help

Implementing and managing a workplace charging program can be complex, but solutions like Wayleadr can significantly simplify the process. Wayleadr offers a suite of tools designed to simplify EV charging management in the workplace.

These tools enable efficient allocation and rotation of charging spots, ensure fair access to charging infrastructure, optimize usage of charging stations, and provide data-driven insights for future planning.

With features like automated scheduling and real-time availability updates, Wayleadr empowers companies to seamlessly integrate EV charging into their workplace operations, enhancing employee satisfaction while maximizing the utilization of charging resources.

As the quiet revolution of EVs continues to unfold, workplaces that adapt and embrace this change will find themselves at the forefront of a more sustainable and employee-friendly future. The road ahead is electric, and it’s reshaping our work environments in ways we’re only beginning to understand.

Ready to power up your workplace for the electric future? Transform your office into a hub of sustainability and employee satisfaction – the road to a greener tomorrow starts here.