How to support employees returning to the workplace?

Wondering how to support employees returning to the office? You need to prepare the physical workplace to adhere to your local government’s coronavirus guidelines, social distancing and heightened safety restrictions. And then there’s the delicate situation of addressing your employees’ anxiety about returning to the physical workplace.

In short, managing the smooth transition from 100% remote work to going back to the workspace is challenging.

In a March 2021 survey, one in every four employees in the UK stated that they will resign from their job, if they were forced to ‘return’ to the office. As of survey date, only one in three UK employees have returned to the workplace physically, compared to 59% in the rest of Europe.

These employees are not just being difficult- emotional and mental health issues have increased significantly, with 33% of people in the US and 26% in the UK who reported experiencing stress, anxiety and great sadness since the start of the COVID-19 pandemic in 2020.

What are the best ways to support employees returning to the office? 

Transparent and open communication

Before making the back-to-work announcement to all the employees, set a meeting with the department heads to map out your plan. Since they are the ones directly handling employees, they can provide relevant feedback and suggestions on how to best support people during this transition. 

Ensure that company leaders know how to properly communicate the change to the employees and make sure that this is consistent across all groups. Be ready with all details and clear guidelines before you make the announcement, as you need to be able to clearly answer all queries and clarifications that will ensue. 

The back-to-work memo should be signed by the CEO or another top company executive, and ideally contain the following: 

  • Reason why the company will be transitioning back to working at the office. Be as honest as possible. Is the company’s performance struggling? Consider sharing it. 
  • Assurance that the company will be taking all precautions to ensure the safety of each and everyone in the office. 
  • Explain what the company will be doing, the safety protocols that will be in place. Be transparent about the process before, during and after the office’s reopening.
  • Encourage employees to give their feedback, suggestions and concerns. 
  • This can also be a good opportunity to re-align employees with the company’s mission and values, so they can be reminded of their role and valuable contribution to the company.

Department heads should be very hands-on with their group during this transition process. Employees should feel supported, as they might be going through an emotional rollercoaster with the fear and anxiety of going back to the office.

If there are valid concerns that need to be addressed, these should be coursed through the proper parties. Keeping all lines of communication open ensures that this transition period will be as smooth as possible for everyone involved.

Kristy Lilley, a Mental Health Specialist at Chartered Accountants’ Wellbeing Charity CABA says, “The key to ensuring employee engagement as we move out of lockdown will be effective, compassionate conversations around employee concerns. While it may not always be possible or indeed helpful to agree to every employee’s demand for flexible working, an environment where people feel their concerns are heard and responded to appropriately is important to reaching a mutually helpful compromise”.

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Create a safe working environment

Your re-opening workspace must be prepared with utmost safety in mind. 

Observe the following guidelines from the Centers of Disease Control and Prevention (CDC) and more: 

  • Prior to re-opening, evaluate the office / building’s condition, including mechanical and life safety systems to check if any cleaning or repairs need to be made. Hazards associated with long periods of shutdown include: mold growth, rodents or pests, Legionnaire’s Disease etc.
  • Conduct preventive maintenance for your building’s heating, ventilation, and air conditioning (HVAC) systems. Check how you can improve the ventilation in the work area, as SARS-CoV-2 viral particles spread more rapidly in enclosed indoor areas, compared to outdoors. Consider using natural air flow (open windows) or install a HEPA air filtration / purifying system. 
  • Assess your workplace for hazard risks. Establish guidelines for high-traffic and common areas so that physical distancing will not be compromised. Use visual reminders and signages to communicate safety practices to employees, and create one-way traffic flow for hallways and other applicable areas.
  • Arrange the workstations so that there is at least 2 meters of distance between individuals. Regulations vary per country, state and city, and are updated frequently, so make sure that there is someone monitoring changes and compliance internally.
  • Utilize available technology and automate as many processes as possible to centralize access and limit needed human interaction. 
  • Workplace softwares, can help you set your occupancy limit, create a map on where workstations will be located, develop a seating plan, and establish an automated desk booking / reservation system.  
  • Post signages on parking lots and other entrances, reminding employees of safety practices, such as wearing a mask, frequent hand washing and sanitizing, filling up the daily health checklist, etc. Stagger start and end time of shifts to avoid crowding at the parking lot, entrances and exits. 

To ensure the smooth flow of traffic in the parking area, our favorite parking management software, is a smart tool that can manae your parking slots allocation, time of vehicle entry and exit, reservation and usage. 

  • Establish a strict cleaning and disinfecting schedule. High-touch surfaces and objects must be disinfected every two hours or before and after each use, general cleaning must be done before and after every shift, and more intensive disinfection must be done weekly.

Provide employees with the tools they need

Supplying everything the employee needs to perform their job well and to feel extra safe during this period of transition can go a long way to making employees feel supported on their return to the workplace. 

  • Health and safety needs– if budget allows, provide monthly supply of face masks, alcohol / hand sanitizer, vitamins, medicine or even healthy grocery supplies to employees. A disinfecting kit must also be provided per group, so they can keep their workplace clean at any time.
  • Commuting support– even before the pandemic, long and stressful commutes have been a common pain point among employees, particularly those who are dependent on public transport. In fact, 85% of people said that they will accept a pay cut, in exchange for shorter commute times.

    With the ongoing COVID-19 pandemic, problems related to public commute have been magnified. A recent Uber for Business study revealed that 77% of respondents said that they will be avoiding public transportation for their daily commute. 

Keeping employees safe should start not just at the physical workplace, but should also include how they will get to the office. So how can companies help ensure a safe commute for their employees?

  1. Parking support– a recent McKinsey report shows that 81% see travelling via a private vehicle as safe and therefore, the best commute option during the pandemic. With more employees expected to bring their vehicle to the workplace, do you have enough parking slots for them? suggests implementing a flexible parking system, to maximize the use of your company’s parking spaces. It utilizes a relatively new approach to employee parking management, like hot-desking but for parking spaces. 

    Especially with the hybrid work setup, parking slots reserved for senior employees might be left empty 30% of the time. So why not allot these slots to other employees on these days? 

    This can be done manually via the use of spreadsheets and a point person monitoring the parking slots, but the best way to do it is via a specialized parking management software, such as
  1. Incentivize walking or biking to work– walking or biking (bike, e-bikes, scooters, e-scooters) is a safe and healthy way of getting to the office. You can encourage employees to utilize these methods by incentivizing them with free parking*, free meals, and other rewards. 

    *With, you can allot specific slots for these light vehicles. 
  1. Company shuttle service or carpooling– a minibus or mini-coach specifically for company employees’ use only, limits their exposure to the risks associated with public transportation. If your budget allows, this is a good option to consider. 

    Employees with private vehicles can also be encouraged to share a ride with their colleagues who live in the same area. Apart from being better for the environment, this helps keep their workmates and ultimately, everyone in the office, safer. They can be incentivized with priority parking, free gas, free car washes or car accessories.

Develop clear COVID-19 protocols

Your employees are probably asking- what happens when someone who reported to the office tests positive for COVID-19? What if I become a close contact? What if I’m the one who tests positive? What extra steps is the company undertaking to ensure our safety? 

All of those questions and more can be answered by your company’s COVID-19 handbook. It should also provide clear guidelines and sanctions for those who fail to follow them.

What should be included in the handbook? 

  • Who can and cannot report to the office. Ideally, a daily health checklist must be accomplished by employees before reporting to the office. What to do in case you experience symptoms? Can you come to the office, in case someone from your household is ill?
  • Protocols for someone who tests positive. Will the company be taking care of his medical expenses? Can employees avail of a paid sick leave? How long should he stay in quarantine? When can he return to the office? If symptoms are mild, will he be allowed to work remotely? 
  • Your company’s process for contract tracing and quarantine guidelines for those who are declared as close contacts.
  • Who is the company point person or group assigned to monitor sick employees and close contacts? Provide their contact information. 
  • Safety practices that should be followed, with accompanying sanctions for disobedience.

The company’s COVID-19 handbook must be easily accessible in your company’s internal network or library. Make sure that protocols are compliant to your local government or city’s regulations, to avoid problems with employment groups. 

Consider establishing a safety and health committee, preferably made up of employees from Administration / Facilities Management, HR, Legal and Operations. They will be the group in-charge of monitoring government policies, consistently evaluating your company’s COVID-19 guidelines and supporting all employees in matters related to health and safety.

Allow flexible work schedule and arrangements

Transitioning slowly from remote work to the physical return to the workplace is necessary to avoid chaos and soften the possible negative impact on morale. You also need to reduce the number of people on-site, so consider adopting a hybrid work scheduling setup which combines remote work and in-office work.

Establish general guidelines, like the minimum number of hours that a person should work in-office, the minimum and maximum number of people that should be present per shift, the departments who can and cannot work remotely; and then allow each group to discuss between themselves and present their optimal setup within designated policies. 

Giving people the privilege to decide on their work hours and schedule boosts morale. This will also allow them time to make the needed adjustments around their family and household needs, so they can ease into the transition smoothly.

Implement an employee wellness program

These are initiatives within an organization to promote healthy lifestyles and practices for employees. There are many types of wellness programs and these can cover several aspects of a person’s life: physical, emotional, mental / psychological, financial, social, occupational / purpose. 

A wellness program will help employees feel that their employer really cares for them as a whole person, not just at what they can contribute to the company. 

Try different activities that are engaging, fun and exciting. Check out this list for 121 employee wellness program ideas and here are a few of the awesome ideas from the page: 

  • Wellness Wednesdays- one challenge per week!
  • Recognition and rewards program- this can be done for a behavior that you want to encourage, such as biking or walking to the office (can link to commuting article). 
  • Shared laughter- there is actually a group called Laughter on Call who can host Zoom meetings aimed to make people laugh! 
  • Healthy cooking classes, creating a healthy office cookbook and healthy cooking contests.
  • Biometric screenings and health assessments- to give everyone a roadmap for health.
  • Virtual workout sessions.
  • 21 Days of Gratefulness.
  • Challenges- Mile-A-Day, 7 Hours of Sleep, 8 Glasses of Water, The Biggest Loser, etc.
  • Attire themed days- this will encourage employees, whether working from home or in-person, to dress up and get excited to see what others are wearing.
  • Clothing drive- because helping others is therapeutic!
  • Monthly baskets- thematic packages such as a healthy fruit basket, farm-to-table products, art kit, exercise kit… there are so many possibilities to choose from. 

Choose activities that can be done virtually, as face-to-face interactions should still be limited. The employee wellness program can also encompass professional growth training and workshops. Don’t let COVID-19 hinder you from helping your employees grow personally and professionally, as you have all the technological tools needed to do things virtually. 

While employees are enjoying the time flexibility provided by working remotely, returning to the workplace benefits both them, as much as the employer. Technology helps us connect with people from anywhere in the world, but this cannot replace our need for real-life connection and social interaction.

The role of the employer is to make this transition period as smooth as possible and to ensure that employees’ safety and well-being are protected. With open communication, genuine concern for the people, and the right tools, you can turn this into a positive and meaningful experience for everyone. can help you support your employees returning to the workplace by providing the parking and commuting solutions you need at the click of a button.

Join industry leaders from companies like Sanofi, & CBRE, schedule a demo with today and solve your parking problems.

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A nice view of the city of Sydney from the harbour bridge

NEW YORK CITY, NY / July 8, 2024 / Wayleadr, the trailblazing force behind Arrival Solutions, proudly announces its strategic expansion into the Asia-Pacific (APAC) region. This significant milestone marks a new chapter in Wayleadr’s mission to revolutionize employee arrival experiences worldwide.

Wayleadr has a proven track record of transforming parking and space management for prestigious clients such as Uber, OpenAI, Riot Games and L’Oréal. With its innovative platform, Wayleadr cuts administrative tasks by 50 hours per month and boosts parking availability by up to 40%, effectively addressing the challenges of employee parking and improving space utilization.

Garret Flower, CEO of Wayleadr, shared his enthusiasm for the expansion: “We see the future, and it’s about making the complex simple. Wayleadr’s expansion into the APAC region isn’t just a business move; it’s a mission to bring seamless, efficient, and sustainable arrival solutions to a rapidly urbanizing world. Our goal is to transform every journey, eliminating guesswork and frustration, so people can focus on what truly matters. Imagine this, every minute saved in arrivals is a world of possibilities elsewhere.”

As an Arrival Solution, Wayleadr empowers enterprise organizations by providing a seamless, all-in-one arrival experience for employees. Wayleadr’s platform leverages real-time data and predictive analytics to streamline parking allocations, reduce congestion, and enhance employee experiences with features such as online booking for parking, desks, and meeting rooms, as well as automated access control. The company also supports green parking initiatives by managing electric vehicle (EV) charging stations and promoting carpooling (Wayleadr).

The APAC expansion will involve setting up regional offices and forming strategic partnerships to meet the diverse needs of Wayleadr’s enterprise clients in the region, as well as cities and companies across Asia and the Pacific. This initiative aims to help businesses optimize parking spaces, enhance employee satisfaction, and promote greener urban environments through Wayleadr’s advanced arrival technologies (Wayleadr).

For media inquiries, please contact:
Amy DeCicco
E: [email protected]
P: 908-578-8597

Employee morale and productivity are crucial factors in determining an organization’s success. As technology continues to shape our work environments, the tools we use daily play a significant role in how we feel about our jobs and how efficiently we perform them.

A well-integrated tech stack can be a game-changer for organizations, transforming the way employees work and boosting both satisfaction and output. This blog post explores how upgrading your tech stack can lead to happier, more productive employees and a more successful business.

Understanding the Tech Stack

A tech stack, in the context of a business environment, refers to the collection of technology tools, software applications, and digital platforms that an organization uses to operate efficiently.

This includes everything from basic hardware like computers and servers to sophisticated software solutions for project management, communication, and data analysis.
A typical tech stack might include:

  • Hardware: Computers, servers, mobile devices
  • Operating systems and productivity software
  • Communication tools: Email, instant messaging, video conferencing
  • Project management and collaboration platforms
  • Customer relationship management (CRM) systems
  • Data storage and security solutions
  • Industry-specific software and applications

In today’s competitive business landscape, having an updated and efficient tech stack is no longer a luxury—it’s a necessity. Companies that lag behind in adopting modern technologies often find themselves struggling to keep pace with more agile competitors.

The Impact of Tech Stack on Employee Morale

Technology plays a significant role in shaping employee satisfaction and morale. When employees have access to modern, user-friendly tools that make their jobs easier, they’re more likely to feel valued and engaged in their work.

Conversely, outdated or inefficient tech tools can lead to frustration and decreased morale. For example, slow computers, cumbersome software interfaces, or unreliable communication tools can cause daily annoyances that accumulate over time, leading to stress and dissatisfaction.

Uber Case Study

Companies that invest in modern, intuitive technologies often see a boost in employee engagement and satisfaction. A prime example of this is Uber’s implementation of Wayleadr’s all-in-one Arrival solution at their Mission Bay office. Facing parking challenges with 3,500 employees competing for just 465 spots, Uber implemented a reservation system using Wayleadr’s allocation algorithm. This allowed employees to secure parking spots in advance, significantly reducing congestion and stress around the office.

Angela Genochio from Uber’s Transportation Program noted:

“Wayleadr turned empty parking spots into hubs of efficiency, saved us tons of wasted admin time, and made manual management a thing of the past. Now, we have the insights we need on space utilization, making every space work smarter for us.”

By addressing this daily pain point, Uber not only improved the arrival experience for its employees but also enhanced overall job satisfaction. The solution provided significant financial benefits to employees by saving them daily parking costs in the Mission Bay area, further boosting morale.

Boosting Productivity with the Right Tech Stack

An optimized tech stack can streamline workflows and dramatically improve efficiency. By automating repetitive tasks, facilitating seamless communication, and providing easy access to necessary information, the right tech tools can help employees focus on high-value work.
Some specific tech tools that can enhance productivity include:

  • Project management software like Asana or Trello for better task organization
  • Communication platforms like Slack or Microsoft Teams for quick, efficient messaging
  • Automation tools like Zapier for connecting different applications and automating workflows
  • Cloud storage solutions like Google Drive or Dropbox for easy file sharing and collaboration

Data analytics tools also play a crucial role in productivity enhancement by providing insights that help in decision-making.

Key Considerations When Upgrading Your Tech Stack

When evaluating and upgrading a tech stack, businesses should:

  • Assess current pain points and inefficiencies
  • Research available solutions that address these issues
  • Consider compatibility with existing systems
  • Evaluate costs and potential return on investment
  • Gather employee input and feedback

Employee input is crucial in the selection process. After all, they’re the ones who will be using these tools daily. Their insights can help identify which features are most important and which solutions will be most readily adopted.

Training and support are also essential for ensuring a smooth transition and effective use of new tools. Without proper onboarding, even the best technology can go underutilized.
Finally, businesses should prioritize scalability and future-proofing when selecting new tech solutions. The chosen tools should be able to grow and adapt as the company evolves.

The Role of Wayleadr in Enhancing Morale and Productivity

One innovative addition to a modern tech stack is Wayleadr, a smart parking management solution. Wayleadr seamlessly integrates with existing systems to simplify parking allocation and management, addressing a common source of daily stress for many employees.

Wayleadr improves employee morale by:

  • Eliminating the frustration of searching for parking spots
  • Providing a fair and transparent system for parking allocation
  • Reducing commute-related stress and anxiety

In terms of productivity, Wayleadr offers significant benefits:

  • Saves time previously spent on parking-related issues
  • Reduces late arrivals due to parking difficulties
  • Allows employees to start their day on a positive note, free from parking-related stress

Iress, a technology company providing software to the financial services industry saved over £50,000 a year in just one location. In the process, they eliminated time spent on parking administration, and increased employee happiness.

A well-chosen tech stack is more than just a collection of tools—it’s a strategic asset that can significantly enhance employee morale and productivity. By streamlining workflows, facilitating better communication, and eliminating daily frustrations, the right technology can transform the work experience.

By investing in a thoughtful, employee-centric tech stack, businesses can create a happier, more productive workplace—setting the stage for long-term success in an increasingly competitive business landscape.

The landscape of modern commuting is undergoing a silent transformation. As electric vehicles (EVs) gain traction among consumers, they’re not just changing how we drive—they’re reshaping workplace dynamics in subtle yet profound ways.

This shift towards electrification is more than a trend; it’s a fundamental change driven by environmental consciousness and technological advancement.

The Rise of Electric Vehicles

Electric vehicles are no longer a niche market. They’re rapidly becoming a mainstream choice for consumers, backed by government incentives and growing environmental awareness. The numbers tell a compelling story:

Last year, the U.S. was one of the world’s fastest-growing countries for EV sales, with a 50% year-over-year increase, according to BloombergNEF.

EVs represented 9.2% of new light-duty vehicle sales in the U.S. last year, accounting for about 1.6% of all light-duty registered vehicles. California leads the charge, with about 37% of all U.S.-registered EVs.

Looking ahead, the future seems bright for EVs. BNEF initially predicted U.S. EV registrations would grow at an average rate of 40% annually over the next five years, potentially reaching 26 million by 2028.

However, a revised forecast in April suggested a near-term slowdown, with 31% year-over-year sales growth expected in 2024.

Workplace Charging: A Game-Changerd

As EVs become more prevalent, the need for accessible charging infrastructure grows—especially at workplaces. Workplace charging stations are no longer just a perk; they’re becoming an essential amenity.

Roughly 70% of prime U.S. office buildings are now equipped with charging ports.
These stations offer various charging speeds, from slower Level 1 chargers to rapid DC fast charging options. For employees, workplace charging provides convenience and cost savings. For employers, it’s an opportunity to support sustainable commuting and enhance their green credentials.

Shifting Workplace Dynamics

The presence of EV chargers is subtly altering workplace behaviors and expectations:

  • Commuting patterns are evolving as employees plan their workdays around charging availability.
  • Hybrid work schedules are influencing peak charging times, with many employees prioritizing office days for vehicle charging.
  • Companies are finding that EV charging can be a powerful tool for attracting and retaining talent. According to CBRE’s Occupier Survey, 30% of companies favor offices with EV chargers, a preference that rises to 40% at large companies.

Challenges and Considerations

Implementing workplace charging isn’t without its hurdles. Employers must navigate:

  • Installation costs and infrastructure requirements
  • Fair allocation of charging spots
  • Potential increases in electricity demand

To address these challenges, companies can:

  • Conduct employee surveys to gauge interest and plan accordingly
  • Consult with utility providers to understand grid impacts
  • Establish clear policies for charging station use

Looking to the Future

As EV adoption continues to grow, we can expect to see significant changes in workplace infrastructure and technology.

The integration of renewable energy sources with charging stations is likely to become more common, aligning with broader sustainability goals. Advancements in charging technology may lead to reduced charging times, making workplace charging even more convenient for employees.

Additionally, as EVs become more prevalent, there will likely be increased pressure on workplaces to provide adequate charging facilities to meet growing demand. These developments will further cement the role of EVs in shaping workplace dynamics and commuting patterns.

How Wayleadr Can Help

Implementing and managing a workplace charging program can be complex, but solutions like Wayleadr can significantly simplify the process. Wayleadr offers a suite of tools designed to simplify EV charging management in the workplace.

These tools enable efficient allocation and rotation of charging spots, ensure fair access to charging infrastructure, optimize usage of charging stations, and provide data-driven insights for future planning.

With features like automated scheduling and real-time availability updates, Wayleadr empowers companies to seamlessly integrate EV charging into their workplace operations, enhancing employee satisfaction while maximizing the utilization of charging resources.

As the quiet revolution of EVs continues to unfold, workplaces that adapt and embrace this change will find themselves at the forefront of a more sustainable and employee-friendly future. The road ahead is electric, and it’s reshaping our work environments in ways we’re only beginning to understand.

Ready to power up your workplace for the electric future? Transform your office into a hub of sustainability and employee satisfaction – the road to a greener tomorrow starts here.