10 key challenges of managing a hybrid work culture in 2023

  • As companies adapt to the hybrid work model, they face challenges in balancing the needs of the company with the needs of their employees.

The workplace has shifted dramatically over the past couple of years. 

Of course, this is in part due to companies being ‘forced’ into remote work. However, in recent times, both employers and employees have noticed the benefits of working outside of the office. 

Because of this, companies all over the world have chosen to combine remote working with in-office time. 

This type of working arrangement has been coined the ‘hybrid work model’. 

Hybrid = win/win

The findings from State of Hybrid Work: Europe Edition, a survey of 2,000 business leaders (C-suite executives, department heads, HR managers and general managers) in the UK, Germany, France, Sweden, Finland, Norway and Denmark, showed that hybrid working is here to stay. 

Here’s what it revealed. 

  • Almost 90 percent of European companies intend on a hybrid work setup, while even  more than this are open to the idea of other progressive policies, such as a 4-day-workweek and reduced working hours. 
  • Only 11% of respondents expect their employees to work out of the office on a full-time basis. 
  • 62% of European business leaders report that hybrid working makes companies more profitable. 
  • Remote work offers a wider pool of talent to employers, and there is reduced costs and the organization’s carbon footprint is also reduced. 

Of course, the hybrid work model is uncharted territory for most companies.

Flourishing in this new era means recognizing the challenges that come with it. 

Challenges with the hybrid work model: 

1. Maintaining organizational culture

Your corporate culture is the combination of your organization’s mission, values and goals. When employees are scattered all over the world, this culture might become diluted. 

Company leaders and HR need to work extra hard to make sure that the same message is communicated and more importantly, understood by everyone, wherever they are. 

What companies can do to maintain company culture: 

The key is establishing consistent touchpoints, whether digital or physical, to influence employees towards corporate culture and values. 

List these values on your website and in your physical office. Start from day zero and make sure to filter applicants using values-centric questions during the hiring process. Award employees who exemplify the company culture. 

  • Provide updates:

Create a weekly newsletter to share what’s happening in the company, including the goals, milestones and accomplishments of different departments. 

You can also share work tips and best practices to promote your desired work-related behaviors. Trickle this practice down to the department level where each group will have a weekly round-up. 

  • Listen to your employees

Show your employees you are listening to them by asking for their feedback via surveys, weekly one-on-one’s or team meetings. Don’t be afraid to ask for their suggestions on how to improve company culture. 

You can also organize company-wide or group events, retreats, team building and training sessions, whether virtual or in person. 

2. Building relationships and camaraderie between colleagues

At the end of the day, humans are social beings. 

Employees who do not feel a sense of belonging with the organization or his or her team may start suffering from low morale

A lack of social connectedness may lead to feelings of isolation and loneliness. This can affect the trust level between colleagues and can lead to a lack of productivity. 

What companies can do to build relationships and connectedness 

With technology and a little bit of creativity, there are so many different ways in which companies can make employees feel loved, seen and cared for, regardless where they are working from.

  • Make it easy for employees to communicate

Provide software and apps used for calls or chat, such as Slack, Zoom, Skype, Microsoft Teams, etc. 

To promote inter-departmental communication and camaraderie, some companies are creating fun chat channels to allow employees with mutual interests to connect with each other. 

  • Hold regular team meetings and one-on-one meetings

Help the employee feel supported and connected to goals and targets. 

  • Organize after-work social activities 

These can include trivia and game nights, cooking classes, corporate social activities, dance sessions, etc. 

  • Introduce wellness breaks

Inject 15-minute morning or afternoon yoga or stretching sessions that people can join from wherever they are working. 

  • Promote healthy competition, teamwork and good sportsmanship

Hold company-wide competitions, such as team / individual fitness challenges, scavenger hunts, and social media contests.

  • Send care packages: 

This can be for all employees, for those celebrating their birthday or those who are sick.

3. Establishing policies and structures around the hybrid work setup 

Some people interchange the hybrid work culture with fully flexible hours, which may not be what is wanted from the organization they are working for.  

An example of this would be asking for a report at 8am and then receiving a reply from your colleague at 8pm. 

In the absence of clear hybrid work policies, communication and productivity will suffer. 

What companies can do to establishing policies and structures 

  • Work hours

Is there a time window when employees are expected to be online and active?

While you can be flexible on the start and end time, it would be wise to set specific hours when everyone should be working simultaneously.

  • Documenting work tasks / accomplishments

How will employees’ accomplishments be measured? 

Will there be end-of-day or end-of-week reports that need to be filled up? 

How many tasks in the team productivity software should an employee be able to mark as DONE in one week? 

  • Team meetings / discussions: be sure to clearly communicate with employees the meetings that they are expected or required to attend, so they can block off the schedule on their calendar. 
  • Lead time for updates / replies

You want your company to maintain good customer service and responsiveness even with the hybrid work setup. 

Boost employee retention & morale with parking benefits

Discover how Wayleadr's parking benefits can help you improve employee retention and morale

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4. Security of company network and information 

The hybrid work model has highlighted two critical technological challenges: cybersecurity and remote access / technical support

Cybersecurity risk is the odds of exposure, loss of critical assets and confidential information, or possible harm due to a cyber attack or security breach within an organization’s network. 

The risk is especially high when employees work in public locations and connect their device to a public WiFi. 

Companies also need to think about how to provide technical support to employees working remotely. 

Unresolved problems with software or hardware, lack of checking, and unoptimized systems might lead to malfunctioning devices and difficulties with employees’ work. 

What companies can do to secure company network and information : 

It’s important to establish cybersecurity policies for your company. 

Such protocols must educate the employees on the best practices for the organization’s data or network, such as: 

  • How to identify phishing emails
  • Prohibiting software downloads and browser extensions without the IT’s permission
  • Giving a list of pages and apps that they cannot open using the company’s devices
  • Sending and receiving communication using only official company accounts

Consider limiting the amount of information that employees will have access to, depending on his job function and seniority level in the company. 

Companies should invest in software that can proactively identify malware, block access to malicious servers and scan incoming and outgoing internet traffic for threats. Some of the most highly-rated web security softwares are: SiteLock, Heimdal Corp and WebTitan.  

You also need remote tech support tools and software, which will allow an IT technician to connect to a computer and perform operations on them, wherever it may be located. 

Some of the most popular remote support softwares are: Dameware Report Support, LogMeIn Rescue and TeamViewer.

5. Hybrid work-compatible performance evaluation

How do you ensure that everyone is seen and heard in a hybrid work setup? 

A common complaint about the hybrid work setup is that employees feel that when it comes to career advancement and promotion opportunities, the scale is tipped in favor of those who report more frequently within the workplace.

On the other hand, this perceived inequality goes both ways- with the in-office group sometimes feeling exerting more effort, due to their lack of visibility on what the other group is doing. 

What companies can do to evaluate hybrid work performance:

Hybrid Work Must Be Fair– the title of this Forbes article basically summarizes what organizations must aim for when establishing their guidelines for this new way of working. 

  • Build a culture of trust: by being transparent, managing issues and exhibiting integrity. 
  • Make sure leaders are accessible and give a fair amount of time to each employee.
  • Hold people accountable: Steve Gruenert and Todd Whitaker said, “The culture of any organization is shaped by the worst behavior the leader is willing to tolerate.”

Remote workers might pretend to be productive, while spending their time doing other things at home. Office workers might feel more ‘relaxed’ when their manager is not physically present at the workplace, that they may end up slacking off on their duties.

Do not allow such damaging behaviors to set the organizational culture. 

Hold people accountable for their performance and outcomes. 

6. Adjustments in the physical workplace

With fewer people reporting to the office at any given time, companies might want to make adjustments in the office layout to make the layout even more COVID-resistant.  

What companies can do to adjust the physical workplace: 

Many organizations are opting for an open floor layout, with fewer private offices and more conference rooms with video conferencing tools. 

Make sure that there is enough social distancing between workstations.

Air-purifying plants / machines, sanitizing stations and thermal scanners are welcome additions that can make employees feel safe and cared for. 

7. Adapting parking allocation to the hybrid work schedule

If you have parking spaces allocated to specific employees, the hybrid work setup might render the spaces unoccupied a large percentage of the time. 

Available space can be a sensitive issue and some individuals might not be willing to give up their assigned slots, even on the days when they will not be reporting physically to the office. 

This leads to underutilized company resources. Not to mention, resentment from in-office employees who weren’t able to secure a slot, in spite of seeing empty spaces.

What can companies do to adapt park allocation to the hybrid work schedule: 

Car space management must be adapted to the flexible and possibly unpredictable in-office working schedule. Of course, we don’t recommend that you do this manually as it can be incredibly time-consuming and stressful.

It is best to invest in last mile automation software.

It can automate the entire process of allocation and reservation. Employees who have assigned slots can use the software to mark the days when they will be reporting to the office, and the software automatically allows slots that will not be used by the preferred user for the day to be used by other employees.

Wayleadr comes with valuable features such as a booking system, app download, real-time occupancy tracking, barrier integration, advanced reporting, automated parking payment, and much more. 

8. Controlling the number of people in the workplace

The hybrid work setup was initially created to limit the number of people in the office, in order to keep everyone safe. 

Now, office managers might be blindsided by the unexpected influx of people when managers or team leaders call for an in-person meeting with their group. 

This could compromise safety, and lead to tension over workstations and conference rooms. 

What companies can do to control the number of people in the workplace

Be clear on the maximum limit of people you can accommodate at the office, the activities that will be prioritized for face-to-face interaction, and the reservation and approval protocol.

Your policies and information should be integrated into your chosen workspace management software, such as Meetio Desk and Roomzilla, which can help you automate hot desking, scheduling and reservations management. 

9. The need to review employee benefits and priorities

The pandemic has revealed that inadequacies in care infrastructure in the workplace that leads to burnouts. 

This has led to a need to readdress the benefits and priorities that are available to hybrid workers. 

What employees can do to review employee benefits and priorities: 

The Future of Benefits report showed that 98% of leaders surveyed said they plan to offer or expand at least one of these employee benefits: child and senior care, work schedule and outcomes flexibility, and mental health support.

Care benefits are fundamental to employees’ productivity and in keeping them in the workforce. 

10. Blurred work-life balance and overall employee well-being 

Working from home can soften the line between work and personal life which can lead employees to feel more stressed and eventually burn out. 

What companies can do to ensure work-life balance and overall employee well-being: 

Employers need to think how to best support employees and provide a positive remote work experience. 

  • Leaders have a big role in educating their employees on the signs of burnout. These include fatigue, poor quality of sleep, physical pains and feelings of frustration towards work.
  • Companies can introduce work breaks for people to stretch, exercise, walk around their block, or take a short nap. 
  • Encourage employees to have log-out time routine
  • Respect your employees’ meal times. You can ask your staff to put their communication software into ‘away mode’ or to set their mobile phones into airplane mode when they are having their breaks.

Hybrid work offers both employees and employers a whole host of benefits. However, it is not without its challenges. 

Of course, it’s perfectly normal to have issues pop up as you start implementing something new, but we hope our tips above were able to give you ideas on how to overcome them.

Contact Wayleadr today for a free demo and we will show you how we can help your team adapt to the hybrid work model.

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A nice view of the city of Sydney from the harbour bridge

NEW YORK CITY, NY / July 8, 2024 / Wayleadr, the trailblazing force behind Arrival Solutions, proudly announces its strategic expansion into the Asia-Pacific (APAC) region. This significant milestone marks a new chapter in Wayleadr’s mission to revolutionize employee arrival experiences worldwide.

Wayleadr has a proven track record of transforming parking and space management for prestigious clients such as Uber, OpenAI, Riot Games and L’Oréal. With its innovative platform, Wayleadr cuts administrative tasks by 50 hours per month and boosts parking availability by up to 40%, effectively addressing the challenges of employee parking and improving space utilization.

Garret Flower, CEO of Wayleadr, shared his enthusiasm for the expansion: “We see the future, and it’s about making the complex simple. Wayleadr’s expansion into the APAC region isn’t just a business move; it’s a mission to bring seamless, efficient, and sustainable arrival solutions to a rapidly urbanizing world. Our goal is to transform every journey, eliminating guesswork and frustration, so people can focus on what truly matters. Imagine this, every minute saved in arrivals is a world of possibilities elsewhere.”

As an Arrival Solution, Wayleadr empowers enterprise organizations by providing a seamless, all-in-one arrival experience for employees. Wayleadr’s platform leverages real-time data and predictive analytics to streamline parking allocations, reduce congestion, and enhance employee experiences with features such as online booking for parking, desks, and meeting rooms, as well as automated access control. The company also supports green parking initiatives by managing electric vehicle (EV) charging stations and promoting carpooling (Wayleadr).

The APAC expansion will involve setting up regional offices and forming strategic partnerships to meet the diverse needs of Wayleadr’s enterprise clients in the region, as well as cities and companies across Asia and the Pacific. This initiative aims to help businesses optimize parking spaces, enhance employee satisfaction, and promote greener urban environments through Wayleadr’s advanced arrival technologies (Wayleadr).

For media inquiries, please contact:
Amy DeCicco
E: [email protected]
P: 908-578-8597

Employee morale and productivity are crucial factors in determining an organization’s success. As technology continues to shape our work environments, the tools we use daily play a significant role in how we feel about our jobs and how efficiently we perform them.

A well-integrated tech stack can be a game-changer for organizations, transforming the way employees work and boosting both satisfaction and output. This blog post explores how upgrading your tech stack can lead to happier, more productive employees and a more successful business.

Understanding the Tech Stack

A tech stack, in the context of a business environment, refers to the collection of technology tools, software applications, and digital platforms that an organization uses to operate efficiently.

This includes everything from basic hardware like computers and servers to sophisticated software solutions for project management, communication, and data analysis.
A typical tech stack might include:

  • Hardware: Computers, servers, mobile devices
  • Operating systems and productivity software
  • Communication tools: Email, instant messaging, video conferencing
  • Project management and collaboration platforms
  • Customer relationship management (CRM) systems
  • Data storage and security solutions
  • Industry-specific software and applications

In today’s competitive business landscape, having an updated and efficient tech stack is no longer a luxury—it’s a necessity. Companies that lag behind in adopting modern technologies often find themselves struggling to keep pace with more agile competitors.

The Impact of Tech Stack on Employee Morale

Technology plays a significant role in shaping employee satisfaction and morale. When employees have access to modern, user-friendly tools that make their jobs easier, they’re more likely to feel valued and engaged in their work.

Conversely, outdated or inefficient tech tools can lead to frustration and decreased morale. For example, slow computers, cumbersome software interfaces, or unreliable communication tools can cause daily annoyances that accumulate over time, leading to stress and dissatisfaction.

Uber Case Study

Companies that invest in modern, intuitive technologies often see a boost in employee engagement and satisfaction. A prime example of this is Uber’s implementation of Wayleadr’s all-in-one Arrival solution at their Mission Bay office. Facing parking challenges with 3,500 employees competing for just 465 spots, Uber implemented a reservation system using Wayleadr’s allocation algorithm. This allowed employees to secure parking spots in advance, significantly reducing congestion and stress around the office.

Angela Genochio from Uber’s Transportation Program noted:

“Wayleadr turned empty parking spots into hubs of efficiency, saved us tons of wasted admin time, and made manual management a thing of the past. Now, we have the insights we need on space utilization, making every space work smarter for us.”

By addressing this daily pain point, Uber not only improved the arrival experience for its employees but also enhanced overall job satisfaction. The solution provided significant financial benefits to employees by saving them daily parking costs in the Mission Bay area, further boosting morale.

Boosting Productivity with the Right Tech Stack

An optimized tech stack can streamline workflows and dramatically improve efficiency. By automating repetitive tasks, facilitating seamless communication, and providing easy access to necessary information, the right tech tools can help employees focus on high-value work.
Some specific tech tools that can enhance productivity include:

  • Project management software like Asana or Trello for better task organization
  • Communication platforms like Slack or Microsoft Teams for quick, efficient messaging
  • Automation tools like Zapier for connecting different applications and automating workflows
  • Cloud storage solutions like Google Drive or Dropbox for easy file sharing and collaboration

Data analytics tools also play a crucial role in productivity enhancement by providing insights that help in decision-making.

Key Considerations When Upgrading Your Tech Stack

When evaluating and upgrading a tech stack, businesses should:

  • Assess current pain points and inefficiencies
  • Research available solutions that address these issues
  • Consider compatibility with existing systems
  • Evaluate costs and potential return on investment
  • Gather employee input and feedback

Employee input is crucial in the selection process. After all, they’re the ones who will be using these tools daily. Their insights can help identify which features are most important and which solutions will be most readily adopted.

Training and support are also essential for ensuring a smooth transition and effective use of new tools. Without proper onboarding, even the best technology can go underutilized.
Finally, businesses should prioritize scalability and future-proofing when selecting new tech solutions. The chosen tools should be able to grow and adapt as the company evolves.

The Role of Wayleadr in Enhancing Morale and Productivity

One innovative addition to a modern tech stack is Wayleadr, a smart parking management solution. Wayleadr seamlessly integrates with existing systems to simplify parking allocation and management, addressing a common source of daily stress for many employees.

Wayleadr improves employee morale by:

  • Eliminating the frustration of searching for parking spots
  • Providing a fair and transparent system for parking allocation
  • Reducing commute-related stress and anxiety

In terms of productivity, Wayleadr offers significant benefits:

  • Saves time previously spent on parking-related issues
  • Reduces late arrivals due to parking difficulties
  • Allows employees to start their day on a positive note, free from parking-related stress

Iress, a technology company providing software to the financial services industry saved over £50,000 a year in just one location. In the process, they eliminated time spent on parking administration, and increased employee happiness.

A well-chosen tech stack is more than just a collection of tools—it’s a strategic asset that can significantly enhance employee morale and productivity. By streamlining workflows, facilitating better communication, and eliminating daily frustrations, the right technology can transform the work experience.

By investing in a thoughtful, employee-centric tech stack, businesses can create a happier, more productive workplace—setting the stage for long-term success in an increasingly competitive business landscape.

The landscape of modern commuting is undergoing a silent transformation. As electric vehicles (EVs) gain traction among consumers, they’re not just changing how we drive—they’re reshaping workplace dynamics in subtle yet profound ways.

This shift towards electrification is more than a trend; it’s a fundamental change driven by environmental consciousness and technological advancement.

The Rise of Electric Vehicles

Electric vehicles are no longer a niche market. They’re rapidly becoming a mainstream choice for consumers, backed by government incentives and growing environmental awareness. The numbers tell a compelling story:

Last year, the U.S. was one of the world’s fastest-growing countries for EV sales, with a 50% year-over-year increase, according to BloombergNEF.

EVs represented 9.2% of new light-duty vehicle sales in the U.S. last year, accounting for about 1.6% of all light-duty registered vehicles. California leads the charge, with about 37% of all U.S.-registered EVs.

Looking ahead, the future seems bright for EVs. BNEF initially predicted U.S. EV registrations would grow at an average rate of 40% annually over the next five years, potentially reaching 26 million by 2028.

However, a revised forecast in April suggested a near-term slowdown, with 31% year-over-year sales growth expected in 2024.

Workplace Charging: A Game-Changerd

As EVs become more prevalent, the need for accessible charging infrastructure grows—especially at workplaces. Workplace charging stations are no longer just a perk; they’re becoming an essential amenity.

Roughly 70% of prime U.S. office buildings are now equipped with charging ports.
These stations offer various charging speeds, from slower Level 1 chargers to rapid DC fast charging options. For employees, workplace charging provides convenience and cost savings. For employers, it’s an opportunity to support sustainable commuting and enhance their green credentials.

Shifting Workplace Dynamics

The presence of EV chargers is subtly altering workplace behaviors and expectations:

  • Commuting patterns are evolving as employees plan their workdays around charging availability.
  • Hybrid work schedules are influencing peak charging times, with many employees prioritizing office days for vehicle charging.
  • Companies are finding that EV charging can be a powerful tool for attracting and retaining talent. According to CBRE’s Occupier Survey, 30% of companies favor offices with EV chargers, a preference that rises to 40% at large companies.

Challenges and Considerations

Implementing workplace charging isn’t without its hurdles. Employers must navigate:

  • Installation costs and infrastructure requirements
  • Fair allocation of charging spots
  • Potential increases in electricity demand

To address these challenges, companies can:

  • Conduct employee surveys to gauge interest and plan accordingly
  • Consult with utility providers to understand grid impacts
  • Establish clear policies for charging station use

Looking to the Future

As EV adoption continues to grow, we can expect to see significant changes in workplace infrastructure and technology.

The integration of renewable energy sources with charging stations is likely to become more common, aligning with broader sustainability goals. Advancements in charging technology may lead to reduced charging times, making workplace charging even more convenient for employees.

Additionally, as EVs become more prevalent, there will likely be increased pressure on workplaces to provide adequate charging facilities to meet growing demand. These developments will further cement the role of EVs in shaping workplace dynamics and commuting patterns.

How Wayleadr Can Help

Implementing and managing a workplace charging program can be complex, but solutions like Wayleadr can significantly simplify the process. Wayleadr offers a suite of tools designed to simplify EV charging management in the workplace.

These tools enable efficient allocation and rotation of charging spots, ensure fair access to charging infrastructure, optimize usage of charging stations, and provide data-driven insights for future planning.

With features like automated scheduling and real-time availability updates, Wayleadr empowers companies to seamlessly integrate EV charging into their workplace operations, enhancing employee satisfaction while maximizing the utilization of charging resources.

As the quiet revolution of EVs continues to unfold, workplaces that adapt and embrace this change will find themselves at the forefront of a more sustainable and employee-friendly future. The road ahead is electric, and it’s reshaping our work environments in ways we’re only beginning to understand.

Ready to power up your workplace for the electric future? Transform your office into a hub of sustainability and employee satisfaction – the road to a greener tomorrow starts here.